Assistant to the Director - Capital Projects Department at City of Fort Lauderdale – Fort Lauderdale, Florida

Position Title: Assistant to the Director - Capital Projects Department

Department: Capital Projects Department | ADMINISTRATION

Job Type: Full Time

Salary Range: $69,302.27 - $107,424.51 Annually

Job Number: NB047-03

Location FL 33301, FL

Description:
POSITION SUMMARY

The newly created Capital Projects Department seeks an Assistant to the Director.

Preference will be given to internal candidates.

The Assistant to the Director is responsible for providing highly responsible advisory and administrative work in support of a department head. An employee in this class is responsible for planning, developing, analyzing, evaluating, advising on, and improving various management control systems, programs and policies, work methods and procedures. This is a professional position and is distinguished from other administrative positions by the higher-level complexity of assignments and broad scope of responsibility working with a high level of sensitive and confidential matters. Incumbent must exercise diplomacy when interacting with the public and City officials; independent judgment and decision-making in researching and problem solving, and in the analysis of policies.

Supervision is received from the Department Director who reviews work through conferences, observation, reports submitted, and results obtained.

This is a classified position covered by the Personnel Rules.

Management Vacation III:
This is a Management Category III position which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• At the direction of the Department Director, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; develops alternatives and makes recommendations; may assist in the implementation of recommendations.

• Compiles data, analyzes information, and generates various administrative reports.

• Develops, initiates, and implements general administrative policies and procedures for assigned areas of responsibility.

• Analyzes work processes and conducts research to identify problems and inefficiencies, and develops recommendations for solutions.

• Prepares reports and information for the Department Director, ensuring work is of high quality in both accuracy and presentation.

• Acquires and disseminates information concerning work methods and procedures, organizational structure, work controls, and similar management functions.

• Serves as assigned staff for special projects.

• Composes correspondence and memoranda; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; coordinates department travel and maintains a log documenting travel costs.

• Schedules and sets up internal and external meetings, takes minutes, and tracks resulting action items.

• Prepares City Commission agendas; serves as department liaison and project lead for system implementations, updates, and program issues.

• Prepares and maintains records for offsite storage.

• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and union contracts as they relate to department operations.

• Performs related work as required.

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:

1. Bachelor's Degree in business, public administration, or closely related field.
2. Three (3) years of work experience in one or more of the following:
   • the analysis, planning and development of programs, policies, operations, methods and/or procedures;
   • the evaluation of program and operation effectiveness;
   • the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems;
   • Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
   • If claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4
     form (or other supporting claim documents) to your on-line application.

PREFERRED QUALIFICATIONS:

1. Demonstrated ability to analyze programs, policies, and operational processes and develop practical recommendations for improvement.
2. Knowledge of or exposure to capital improvement projects, infrastructure programs, or construction-related operations.
3. Proven skill in preparing reports, briefings, and presentations for executive leadership.
4. Ability to coordinate or lead special projects, including system implementations or process improvements.
5. Strong judgment in handling sensitive and confidential information with discretion and professionalism.
6. Proficiency with agenda management systems (e.g., Granicus, Legistar, CivicClerk, or similar platforms);
7. Advanced use of Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint:
8. Strong written communication skills, including drafting professional correspondence, reports, and memoranda:
9. Ability to interpret and clearly communicate policies, procedures, and regulatory information to a variety of audiences.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection
process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or emailsupport@governmentjobs.com.

Benefits:

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Click here for additional management benefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.