General Contracting Coordinator at Entrusted – West Palm Beach, FL, Florida

This is an entry level administrative role with lots of room for growth. The starting wage for this role is $20/hour.
The GC Coordinator (General Contracting Coordinator) serves as a central support role for the branch by coordinating schedules, permits, documentation, and communication related to general contracting and reconstruction projects.
This role is critical to ensuring smooth operations between Pre-Construction Consultants, Project Managers, estimators, and external partners while delivering excellent customer service to clients. By owning administrative and permit-related tasks, the GC Coordinator frees up field and leadership teams to focus on client relationships and project execution.
The GC Coordinator is highly organized, proactive, detail-oriented, and thrives in a fast-paced, collaborative environment.

• Formal education not required; training provided
• General administrative, coordination, or customer service experience preferred but not required
• Ideal for candidates seeking growth opportunities within operations, project coordination, or leadership paths

What would I be doing?Scheduling & Coordination

• Update and manage Excel sheets and all meeting trackers and reports daily
• Schedule estimators for estimator/adjuster meetings and reinspections
• Schedule Project Managers for rebuild, mold, and other required meetings
• Create and maintain detailed calendar events with proper notes and documentation
• Contact clients proactively to confirm meeting dates and expectations
• Update Dash and applicable DPTs once meetings are scheduled
• Move completed or closed jobs to appropriate DPT tabs

Permit & Inspection Management

• Prepare, submit, track, and follow up on project permits
• Maintain Excel sheets and ensure accuracy
• Coordinate with Project Managers and local building departments as needed
• Schedule inspections and follow up on outcomes
• Assist Project Managers with permit-related questions and documentation

Documentation & Systems Management

• Upload GC and project-related documents to the portal
• Send pre-test and post-test documentation to applicable Slack channels and follow up on next steps
• Maintain rebuild and estimate meeting trackers daily

Administrative & Client Support

• Take credit card payments for the GC team as needed
• Update cancellation trackers, Dash, and send client release documentation as required
• Provide general administrative support to the branch as assigned by PCCs or CDM

Professional & Team Responsibilities

• Maintain an approved driving record per company insurance requirements
• Adhere fully to company policies, mission, and values outlined in the Team Member Handbook
• Communicate respectfully, professionally, and responsively with internal teams and external partners

What does winning look like?

• All project documentation, permits, and schedules are accurate, complete, and submitted on time
• Internal teams and external partners feel supported and informed
• Communication is clear, professional, and proactive
• Tasks are organized and detail-focused, even in a fast-paced environment
• You take ownership of responsibilities while growing in skill and confidence

What skills does it take to win?

• Self-starter with a proactive mindset
• Strong sense of ownership and follow-through
• Servant-hearted team player with empathy and integrity
• Learner’s disposition and openness to feedback
• Tech-savvy and detail-oriented
• Excellent work ethic and positive, uplifting attitude

What about compensation and benefits?This role pays $20/hour and has tons of room for growth! At Entrusted, we love to reward our team members based on performance. We also offer a comprehensive benefits package, which includes:

• 401k retirement program
• Health, dental, and vision insurance
• Company provided life insurance and short / long term disability
• Paid vacation, paid sick time, paid holidays, and paid paternity/maternity leave
• Company paid access to Dave Ramsey’s SmartDollar Financial program
• Gym reimbursement

"Make an Impact" Culture

• We are passionate about growing and making an impact together, which is why we are so strongly committed to our core values.
• We are a team who values working hard, because of how it positively affects others.
• We value integrity, because doing the right thing regardless of who is watching is foundational to making a lasting impact on others.
• We value people, because we are committed to a culture of care - we do good to one another.
• We value development, because we know current team will be the ones who will drive the growth of the business.

When Entrusted Started Making an ImpactWe started with humble beginnings as a small carpet cleaning company in South Florida approximately 20 years ago. Since then, a few things have changed. New service offerings, three growing locations in West Palm Beach, Orlando, and Houston, and thousands of clients impacted by our A+ team. We are proud of where we have come from, and are looking forward to impacting lives for years to come.

Entrusted is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.