Coordinator, Finance at RWS Global – New York, New York

JOB DETAILS

Job Title: Coordinator, Finance
Reports To: Director, Finance Operations
Place of Work: NYC HQ – 34-01 38th Ave #302 Long Island City, NY 11101
Other: Full Time
Salary: $70,000

ABOUT RWS GLOBAL

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more.

RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.

Key Responsibilities:

1. Accounts Payable (AP) Support:
   Assist the operations team in proper coding, ensuring accuracy, timely payments, and approvals using AP automation tools like Bill.com.
   Support weekly and ad hoc payment runs, ensuring timely and accurate vendor payments.
   Maintain vendor records and resolve any discrepancies or issues.
   
2. Payroll Assistance:
   Support the Operations team with biweekly payroll submissions for a diverse workforce, including performers and seasonal employees.
   Import payroll data into NetSuite software and reconcile discrepancies as needed. Proper coding is always expected
   
3. Accounts Receivable (AR) Support:
   Manage the AR cycle alongside the operations team, including invoicing, collections, and reconciliation processes.
   Monitor accounts receivable aging and follow up on overdue accounts to ensure timely payments.
   Collaborate with project managers to resolve billing discrepancies and customer inquiries promptly.
   Maintain accurate customer records and ensure compliance with AR policies and procedures.
   
4. General Support:
   Ensure compliance with company policies, procedures, and regulatory requirements.
   Provide administrative support to the finance department as needed.
   Participate in special projects and initiatives to support departmental goals.

Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

What you bring…

• Bachelor’s degree in accounting, Finance, or related field preferred.
• 2-3 years of experience in Accounts Payable, payroll processing, and Accounts Receivable.
• Proficiency in accounting software such as NetSuite, and AP automation tools (e.g., Bill.com).
• Strong Excel skills for data analysis and reporting.
• Excellent communication skills, both verbal and written.
• Ability to work independently and in a fast-paced environment.
• Strong attention to detail with a commitment to accuracy and timelines.

Company Benefits:

• Progressive PTO
• Health benefits- Medical, Dental, and Vision
• Paid parental leave
• 401k
• Summer Fridays
  

DIVERSITY AND INCLUSION STATEMENT
Diverse is who we are
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.
So, bring all of who you are, no questions