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PMO Specialist at Iconic Power Systems Inc. – Calgary, Alberta

Iconic Power Systems Inc.
Calgary, Alberta, T1X 2N2, Canada
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About This Position

Summary

The PMO Specialist is responsible for the assessment and implementation of PMO processes and systems, identifying opportunities for improvement, and devising efficient processes and cost-effective alternatives. They analyze the interdepartmental workflows to align all Iconic regions and all Functional Groups and identify opportunities for process optimization, innovation, and efficiency gains to enhance project delivery capabilities.

Qualifications

  • Minimum Bachelor’s degree ideally in a relevant field (business, project management, construction management, engineering).
  • PMP designation is an asset for this role.
  • 10+ years in Construction Delivery, Project Management and EPC environments (Understanding of ISO 9001 QMS Certification an asset).
  • Significant operations management experience.

  • Experience building and adapting defined systems, processes, and procedures with an eye on growth.

Skills

  • Ability to quantitively and qualitatively analyze and design solutions to operational challenges.
  • Detail-oriented and demonstrated competency in project management, analysis, strategy, business planning, process involvement and problem solving.
  • Ability to manage around tight deadlines and still get the details righ
  • Proficient communication and the ability to work with multiple parties on the project.
  • Knowledge of standardized practices, providing governance, systems, and tools that the organization will use in delivering projects successfully.
  • Advanced proficiency in Microsoft Office.

Duties

  • Help establish governance framework with a structured approach to program and project delivery through a Quality Management System (QMS).
  • Provide support in attaining ISO 9001 QMS Certification as required.
  • Aid in setting the direction for project management practices and other functional groups ensuring they support the company's near-term and long-term goals.
  • Establish and maintain policies, processes, methodologies, and standards in the PMO to ensure consistency and compliance across all functional groups. This includes defining frameworks, templates, tools, and systems to be used organization wide.
  • Engage with key partners, including executive leadership to ensure alignment between organizational goals and initiatives.
  • Communicate regularly with partners to provide updates, address concerns, and solicit feedback.
  • Coach functional delivery groups on developing standards and practices for their QMS scopes
  • Ensure training is implemented and tracked for all office employees related to QMS.
  • Issue and resolve PMO NCRs to standards and practices and mitigate through continuous improvement.
  • Organize lessons learned meeting with Project Team as required.
  • Work closely with Quality Manager and IT Business Partner to ensure alignment on current and future initiatives at a corporate level.
  • Create an annual audit plan to ensure PMO process and procedures have been effectively implemented.

Personal Characteristics

  • Safety - We go home safe every night.
  • Integrity - Around here our word means something.
  • Quality - Our quality stands on its own.
  • Accountability- We provide solutions, not problems.
  • Teamwork - Great people working together.
  • Passion for collaboration and process improvement.
  • Ability to handle sensitive information and context with confidentiality and care.
  • Desire to learn and add value with a commitment to continuous process improvements.
  • You have a calm demeanour and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
  • You are someone people rely on. You are responsible and dependable.
  • Staff see you as a trusted systems advisor and someone who can get things done.
  • Comfortable presenting clear and concise directions and ideas to larger groups of people.
  • Not afraid to approach difficult situation and dig in to find a solution,
  • Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.

Other

  • Must have a valid Class 5 Driver’s Licence.
  • Strong written and verbal communication skills.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

Job Location

Calgary, Alberta, T1X 2N2, Canada

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