Staff Accountant at Pauma Band of Mission Indians – Pauma Valley, California

Under the supervision of the Chief Financial Officer, the Staff Accountant is responsible for maintaining accurate financial records, preparing reports, and supporting accounting functions for both the tribal government and tribal businesses, such as agriculture and a convenience store/gas station. The role requires strong analytical skills, attention to detail, and the ability to manage multiple accounting functions efficiently. Exercises no supervision.

General Management:

· Prepare and post journal entries, accruals, and adjusting entries.

· Perform month-end, quarter-end, and year-end close activities.

· Maintain and reconcile general ledger accounts.

· Assist with annual budgeting and forecasting processes.

· Support internal and external audits by preparing schedules and responding to inquiries.

· Analyze financial data and provide insights and recommendations.

· Ensure compliance with GAAP and internal policies and procedures.

· Monitor and reconcile fixed assets, prepaid expenses, and other balance sheet accounts.

· Collaborate with cross-functional teams to ensure accuracy of financial data.

Bookkeeping:

• Maintain accurate and up-to-date general ledger accounts, journals, and subsidiary ledgers.
• Record financial transactions and ensure timely entry into the accounting system.
• Reconcile bank statements, credit card statements, and other financial accounts.
• Prepare and post monthly, quarterly, and annual adjusting journal entries.
• Ensure proper classification and coding of all financial transactions.
• Monitor and reconcile intercompany accounts and balances.
• Manage fixed assets register, depreciation schedules, and asset disposals.
• Prepare and maintain schedules for accruals, prepaids, and other recurring items.
• Support month-end and year-end close processes by ensuring all bookkeeping is complete and accurate.
• Assist with financial statement preparation by compiling accurate records and schedules.

Database and Systems Management:

• Maintain accounting system data integrity, including chart of accounts and vendor/customer records.
• Generate and manage financial reports from accounting and ERP systems
• Import, export, and reconcile data between accounting systems and other business applications (e.g., billing, CRM).
• Assist in the implementation and maintenance of financial databases and software upgrades.
• Ensure secure storage and backup of financial data and documentation.
• Develop and maintain spreadsheets, templates, and databases used for tracking financial and operational metrics.
• Support audit preparation by organizing digital records and pulling data from accounting systems.

Fix Assets:

· Maintain and update the fixed asset subledger, including additions, disposals, transfers, and adjustments.

· Perform monthly depreciation calculations and reconcile fixed asset balances to the general ledger.

· Monitor and review capital expenditures to ensure compliance with capitalization policies.

· Assist with preparing schedules and supporting documentation for audits and internal reviews.

· Reconcile construction-in-progress (CIP) accounts and ensure timely capitalization of completed projects.

· Assist with operations, facilities, and procurement teams to ensure accurate asset tracking.

· Prepare fixed asset roll forwards and other financial reports as required.

· Support the month-end and year-end close process, including journal entries and reconciliations.

· Assist in developing and maintaining accounting policies and procedures related to fixed assets.

· Participate in system improvements and process enhancements to increase efficiency and accuracy.

Other duties as assigned.