Administrative Specialist at Lerman Holding CO Inc – Rock Island, Illinois

Position Overview:

We are seeking a highly organized, detail-oriented and proactive Administrative Support Specialist to support daily operations. The ideal candidate will excel at multitasking, demonstrate strong organizational skills, thrive in a fast-paced environment, and enjoy improving processes.

Responsibilities:

· General administrative duties including data entry, filing, and document management.

· Review and sign off on invoicing for accuracy.

· Purchase non-steel items to ensure adequate supply and assist in replenishment.

· Converting and sending PO’s and outside processing orders, maintaining accurate records and timelines.

· Process receiving paperwork.

· Communicate effectively with internal departments and external vendors to resolve discrepancies

· Prepare, proofread, and edit reports, presentations, and documents with a high level of accuracy.

· Handle confidential information and sensitive business matters with discretion and integrity.

· Other duties as assigned to support the team and business needs.

Experience & Education:

· 2+ years of administrative, office support, or coordinator experience, preferably in a warehouse or manufacturing setting.

· Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).

· Excellent communication and problem-solving skills.

· High attention to detail and accuracy in data entry and documentation, with strong organization and prioritization skills.

· Ability to work independently and collaboratively.

· Self-motivated, dependable and eager to learn.