Assistant Controller at Gastromed, LLC – Coral Gables, Florida

JOB TITLE: Assistant Controller

REPORTS TO: Controller / Chief Financial Officer

FLSA STATUS: Exempt

JOB SUMMARY:

The Assistant Controller supports the Controller and Finance Department in managing the organization’s accounting operations, financial reporting, payroll oversight, and internal control processes. This position assists with month-end and year-end closing, supervises day-to-day accounting activities, ensures the accuracy and integrity of financial data, and supports multi-entity financial consolidation. The Assistant Controller plays a key role in process improvement, financial analysis, and ensuring compliance with accounting standards and regulatory requirements.

QUALIFICATIONS/EDUCATION:

• Bachelor’s degree in Accounting, Finance, or related field required.
• CPA or CMA preferred but not required.
• Minimum 3–5 years of accounting experience; experience in healthcare or multi-entity organizations a plus.
• Strong understanding of GAAP, financial reporting, and internal controls.
• Experience with accounting software (QuickBooks, Sage, Netsuite or similar) and payroll systems (ADP preferred).
• Systems migration from Quickbooks to other ERP will be helpful.
• Advanced Excel skills required.

CERTIFICATIONS/LICENSES:

• CPA (Certified Public Accountant) Preferred but not required.

ABILITIES/SKILLS:

• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet strict deadlines.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and work with sensitive information.
• Demonstrated ability to lead and collaborate within a team environment.

SUPERVISORY RESPONSIBILITIES:

N/A

ESSENTIAL DUTIES/ RESPONSIBILITIES:

Financial Reporting & Month-End Close

• Assist in preparing monthly, quarterly, and annual financial statements for multiple entities.
• Support the month-end and year-end close process, including journal entries, accruals, and account reconciliations.
• Review and approve journal entries, general ledger activity, and financial schedules.
• Prepare variance analysis and financial insights for leadership.

General Accounting Operations

• Oversee daily accounting activities including A/P, A/R, cash receipts, and bank reconciliations.
• Review and ensure accuracy of payroll-related journal entries, benefit allocations, and labor distribution.
• Support the Controller in developing and maintaining internal controls and accounting policies.
• Assist in managing fixed asset schedules, prepaid expenses, and amortization schedules.
• Coordinate credit card classifications, reconciliations, and monthly allocations.

Multi-Entity Support & Consolidation

• Assist in managing accounting operations across multiple entities, locations, and profit centers.
• Support financial consolidation, intercompany eliminations, and reconciliation of intercompany balances.
• Track and reconcile transfers, reimbursements, and shared cost allocations.

Audit & Compliance

• Prepare audit schedules and assist with internal and external audits.
• Ensure compliance with GAAP and relevant federal, state, and local regulations.
• Support tax filings, regulatory submissions, and annual renewals as needed.

Process Improvement & Systems Support

• Recommend and implement improvements to accounting systems and workflows.
• Assist with upgrades, integrations, and optimization of accounting and payroll systems (e.g., QuickBooks, ADP Workforce Now).
• Identify efficiency gaps and propose enhancements to streamline operations.

Leadership & Supervisory Responsibilities

• Provide guidance to accounting staff, including A/P, A/R, and payroll support staff.
• Assist in reviewing work, training team members, and supporting professional development.
• Serve as acting Controller in their absence.

Additional Responsibilities

• Assist with budgeting and forecasting tasks as assigned.
• Prepare ad-hoc reports and financial analysis for management.
• Perform other duties as assigned by the Controller or CFO.

Compensation & Benefits

We offer a competitive salary, and Employee Health Insurance is covered at 100%.
Additional benefits include:

• Dental insurance
• Vision insurance
• Life insurance
• 401(k) plan
• Short-term Disability
• Gap Insurance