Administrative Assistant - Finance at Spectrum 360 A NJ Non Profit Corp – West Orange, New Jersey

Summary Job Description:

To assist the Chief Financial Officer in the implementation of fiscal operations by providing clerical and administrative support for the Business Office.

Responsibilities:

• Administrative and/or bookkeeping assistance with various projects as assigned.

• Administrative assistance with time and attendance initiatives.

• Clerical assistance with filing, records retention.

• Cross-train on contract software or other areas of support as needed.

• Mail distribution.

Business Office General Operations:

• Answer telephone and direct inquiries in a professional manner.

• Prepare and work cooperatively with the auditor and their staff during fiscal audit.

• Work cooperatively with all departments in support of program operations.

• Attend staff orientation prior to the beginning of each school year.

• Attend and participate in meetings as requested.

• Comply with all policies and procedures of Spectrum360.

• Follow all directives of the CFO and CEO/Executive Director.

Qualifications:

• Excellent verbal and written communication skills.

• Courteous and professional phone manner.

• Very strong organizational skills for managing records, documentation and schedules.

• Self-starter with the ability to work independently and problem solve.

• Detail-oriented.

• Previous light bookkeeping experience is preferred.

• Strong computer skills including the ability to navigate and utilize Google Office Suite (gmail, documents, sheets); Excel and independently perform internet research.

BENEFITS

Full-time staff health benefits begin the first day of employment

• Medical Coverage
• Dental Coverage
• Vision Plan Coverage
• Tuition Reimbursement
• Paid Time off
• Paid Personal & Sick Time off
• Employee Wellness Programs and Incentives
• Professional Development
• 403 B Plans
• Pension plan (after 12-months of service in good standing)

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as needed and assigned by the supervisor to meet the ongoing needs of Spectrum360, and certain qualification requirements may be waived with the final approval of the CEO/Executive Director.