Fleet Coordinator at MODERN CONTROLS INC – New Castle, Delaware

ModernControls is seeking a highly motivated, team-oriented Fleet Coordinator to lead the company’s purchasing and fleet management functions across multiple states. This dual-purpose role is responsible for professionalizing procurement practices, strengthening vendor relationships, leveraging purchasing power, and ensuring cost-effective fleet operations. The position will directly manage OEM material spends, supplier performance, and all aspects of fleet lifecycle management, including GPS/telematics, leases, fuel programs, maintenance, registrations, and compliance.

The Fleet Coordinator will play a key role in improving operational efficiency, controlling costs, and supporting ModernControls’ growth as a leading provider of HVAC, Mechanical, and Building Automation services across the Mid-Atlantic region.

Essential Duties and Responsibilities:

Fleet Oversight & Compliance

· Manage all aspects of ModernControls’ 150+ vehicle fleet across DE, MD, PA, NJ, DC, and VA.

· Coordinate leases, renewals, registrations, and insurance requirements.

· Develop fleet replacement and lifecycle strategies to minimize cost of ownership.

· Administer GPS/telematics systems to monitor driver safety, routing, and compliance.

· Generate reports on driver behavior, accidents, and fuel efficiency; partner with Safety/HR on corrective action.

Fuel, Maintenance & Cost Control

· Oversee fuel card programs, monitor usage trends, and implement efficiency measures.

· Manage vendor relationships for maintenance, repairs, and spare vehicles.

· Track and forecast fleet-related expenses and savings; present data to leadership.

· Ensure preventative maintenance schedules and emergency repair processes minimize downtime.

Required Qualifications:

· 3+ years of experience in procurement, fleet management, or operations within mechanical/HVAC or field services industries.

· Proven success negotiating contracts, managing vendor relationships, and implementing cost-saving measures.

· Strong knowledge of telematics/GPS fleet systems and compliance requirements.

· Software proficiency (Ford Pro/ Fleetio & Spectrum)

· Excellent organizational, analytical, and communication skills.

· Valid driver’s license

We Are Looking for Candidates Who:

· A strategic thinker with a results-driven approach to cost management.

· A collaborative leader who builds strong vendor partnerships and internal alignment.

· A detail-oriented professional capable of balancing procurement strategy with day-to-day fleet operations.

· A candidate who values reputation, embraces change with innovation and passion, and thrives as collaborative team players.

What’s in it for you:

- Company paid Medical Insurance

- Dental and Vision insurance provided

- Health Savings Account (HSA)

- 401K with company matching

- Opportunities for career growth, training, and development

- A family culture built on recognition

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

We believe that the Service we provide, the Technology we offer and the Craftmanship we stand behind are the pillars that define us.