Senior Administrative Assistant (Grant Funded) at San Jacinto College – Houston, Texas

Senior Administrative Assistant (Grant Funded) - North Campus

FUNCTION: The Senior Administrative Assistant provides comprehensive administrative support for the San Jacinto College GEAR UP: Galena Park ISD Student Success project, a seven-year federally funded initiative. This position serves as the first point of contact for the GEAR UP office, manages day-to-day administrative operations, and assists with internal reporting, scheduling, and coordination of activities to ensure compliance with institutional and federal guidelines.

Essential Job Functions:

• Serve as the initial point of contact for visitors, students, and partners; manage front office operations.
• Provide administrative support to the Project Director and GEAR UP staff, including scheduling meetings, preparing agendas, and maintaining calendars.
• Assist in preparing internal reports and compiling data for quarterly and annual grant reporting.
• Maintain organized filing systems for grant documentation, student records, and compliance materials.
• Coordinate logistics for workshops, campus visits, and parent engagement events, including room reservations and materials preparation.
• Process purchase orders, track supply inventory, and assist with budget documentation as directed by the Project Director.
• Support communication efforts by drafting correspondence, updating social media posts, and assisting with bilingual outreach materials (English/Spanish preferred).
• Provide assistance with travel arrangements for staff attending GEAR UP conferences and events.
• Perform other duties as assigned to support project goals and compliance requirements.

Knowledge, Skills and Abilities:

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and ability to learn college systems.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Customer service orientation and ability to work with various populations.
• Detail-oriented with ability to meet deadlines in a fast-paced environment.

Required Education:

• High school diploma or equivalent.

Preferred Education:

• Associate degree preferred.

Required Experience:

• Three years of office, clerical or administration support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:

• One or more years in a higher education environment
• Bilingual

Grant-funded positions are contingent on the continuation and the availability of grant funds.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6210

Posting Close Date: 3/4/2026 at 6 pm CST

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Annual Security Report: The San Jacinto College Police Department is responsible for preparing and distributing the Annual Security Report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504; 281-991-2659; Sandra.Ramirez@sjcd.edu