Project Manager at Sarasota Arthritis Center – Sarasota, Florida

About Sarasota Arthritis Center
Sarasota Arthritis Center is a leading specialty medical practice dedicated to providing compassionate, comprehensive care for patients with arthritis and related autoimmune conditions. With multiple locations in the Sarasota area, our experienced team of physicians and clinical staff delivers personalized treatment plans that combine advanced diagnostics, evidence-based therapies, and patient education. We are committed to improving quality of life through excellence in clinical care, ongoing research, and a supportive, patient-focused environment.

The Project Manager plays a critical cross-functional role supporting Sarasota Arthritis Center’s (SAC) corporate operations, human resources initiatives, and provider-related projects. This role partners closely with leadership, physicians, managers, and onsite teams to plan, coordinate, and execute projects that improve efficiency, compliance, employee experience, and provider support.

This is a highly collaborative, execution-oriented role designed for a self-starter who can manage multiple priorities, track deliverables, and ensure projects move from concept to completion across departments.

Key Responsibilities
Human Resources & Employee Experience Support

· Assume Support full-cycle recruiting efforts, including job postings, candidate coordination, interview scheduling, and hiring workflows.

· Assist with onboarding and hiring processes across systems including Rippling, Bernie, Compliancy Group, Microsoft Teams, and All Chat platforms.

· Coordinate and publish employee birthday and work anniversary announcements in Microsoft Teams, with advance notification to Managers and Onsite Leaders.

· Assist with planning, tracking, and potential revamp of Employee of the Month and other employee recognition programs.

· Support benefits communication initiatives, including preparation of benefits presentations and employee education materials.

· Assist with annual open enrollment planning, execution, and employee follow-up.

· Support implementation and ongoing administration of benefits systems and processes.

· Coordinate 30/60/90-day check-ins for new hires and ensure documentation and follow-up are completed.

· Facilitate 30/60-day check-ins between new employees and their Managers; track completion and escalate gaps as needed.

· Assist with the rollout and implementation of performance review processes and tools.

· Conduct research and coordination related to Medical Assistant externship programs and workforce pipeline initiatives.

Physician & Provider Support

· Assist with tracking and managing Continuing Medical Education (CME) requirements and calendar coordination for physicians.

· Maintain physician licensure spreadsheets, including collection of required documentation and distribution to Onsite Managers as needed.

· Support coordination of physician dinners, meetings, and engagement events.

· Track and assist with physician insurance maintenance, renewals, and documentation support.

Project Management & Cross-Functional Support

· Coordinate and manage assigned projects across HR, Operations, and Provider Support, ensuring timelines, deliverables, and ownership are clearly defined.

· Develop project plans, timelines, and tracking tools to monitor progress and identify risks or delays.

· Serve as a liaison between corporate leadership, physicians, managers, and onsite teams to ensure alignment and communication.

· Assist with documentation, SOP development, and process improvement initiatives as projects evolve.

· Prepare status updates, summaries, and reports for leadership on active projects.

· Support ad hoc initiatives and special projects as assigned by the Director of Human Resources & CHQ Operations.

Other duties as assigned. This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice.

Qualifications

· Bachelor’s degree or equivalent professional experience in Human Resources, Business Administration, Healthcare Administration, or a related field.

· Experience supporting projects across multiple departments or stakeholders.

· Strong organizational skills with the ability to manage multiple priorities simultaneously.

· High attention to detail and ability to follow processes through to completion.

· Strong written and verbal communication skills.

· Proficiency with Microsoft Office and Microsoft Teams; comfort learning new HR and benefits platforms.

· Excellent organizational, time-management, and problem-solving abilities.

· Ability to operate independently while maintaining alignment with organizational standards.

· Knowledge of healthcare operations, regulations, and compliance requirements.

· Proficiency in Microsoft Office Suite and healthcare management systems; experience with EHR platforms preferred.

· Demonstrated ability to manage multiple priorities in a fast-paced clinical environment.

· Strong commitment to patient care, staff engagement, and service excellence.