Administrative / Office Assistant at Culinary Stainless Fabricators – Albany, New York

We are seeking an organized and dependable Office Manager / Administrative Assistant to oversee daily administrative operations and provide support across accounting, customer service, and production coordination. This role is essential to maintaining efficient office systems and ensuring smooth communication between internal teams and external partners.

Key Responsibilities

Office Administration

Manage daily office operations and administrative workflows

Maintain organized filing systems (digital and physical)

Handle incoming calls, emails, and correspondence

Schedule meetings and coordinate internal communications

Financial & Documentation Support

Assist with invoicing and billing coordination

Support accounts payable and receivable documentation

Maintain vendor and customer records

Prepare reports and basic spreadsheets as needed

Operations Support

Coordinate with production to track order documentation

Assist with purchase orders and inventory tracking

Maintain compliance records and company documentation

Vendor & Customer Relations

Serve as a liaison between vendors, customers, and internal teams

Track service contracts and agreements

Support follow-up communications as required
Qualifications

• 2+ years of administrative or office management experience

• Strong organizational and multitasking skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Experience with QuickBooks or similar accounting software preferred

• Strong written and verbal communication skills