Manager, Distribution at RWJBarnabas Health – Lakewood, New Jersey

Job Overview:

The supply chain facility manager is responsible for implementing, measuring and directing all supply chain activities for distribution services including perpetual inventory, receiving, distribution and warehouse (when applicable) within the facility under the direction of the site supply chain director (SSCD).

They oversee daily procurement activities for in-patient and ancillary departments in a cost-effective manner with effective inventory management. Responsible for managing inventory levels and product demand using PAR tools to ensure product availability while minimizing inventory cost.

They collaborate with clinical resource director (CRD) for approval on all newly requested items prior to requisition.

Serves as a liaison between facility supply chain operations, executive and facility leadership, value analysis and finance.

They are the primary contact for vendors regarding vendor performance, concern resolutions and standardization.

Ensure supervision is present when staff report to work. Supply chain facility managers are expected to be in their assigned facility no later than 7am unless prior arrangements have been made with the site supply chain director. Attire should be business appropriate. Scrubs should not be worn unless approved by site supply chain director. All supply chain facility managers with a company issued phone are expected to respond to company related urgent or emergent concerns after hours.

Qualifications:

Required:

• 3-5 years of supply chain experience required including, purchasing, data collection, reporting and inventory management
• 3-5 years’ experience managing employees
• Computer literate, with proficiency in Microsoft platforms such as Microsoft Word, Excel, Outlook
• Excellent customer service skills

Preferred:

• A Bachelors degree in related field strongly preferred
• PeopleSoft experience desirable

Scheduling Requirements:

• 7:00am-3:30pm
• Monday-Friday
• Full Time

Essential Functions:

• Practices and adheres to all department and organizational policies, procedures, and initiatives.
• Manages facility supply chain staff and activities for designated supply areas within the facility. Facilitates onboarding and department orientation of new hires and the ongoing training of all staff to achieve maximum staff productivity using automated systems to reduce supply chain expense. When needed, coordinates training needs with the site supply chain director and the RWJBarnabas Health supply chain educator.
• Responsible for supply chain personnel time and attendance in the RWJBarnabas Health attendance tracking module. Ensures attendance is recorded accurately and timely.
• Oversees daily receiving, distribution, linen, warehouse, and storeroom operations and adheres to facility and corporate policy regarding all receiving procedures and standards
• Works with the site supply chain director to ensures all corporate KPI’s are meet or exceeded.
• Manages PARs to achieve PAR optimization and meet Key Performance Indicators (KPI’s)
• Maintains the integrity of the perpetual inventory by adhering to policy and procedure related to perpetual inventory management including but not limited to auto replenishment, cycle counts, physical inventory, expensing and crediting.
• Responsible for improving efficiencies including but not limited to receiving, storage and supply expenses
• Works with clinical resource director (CRD) to identify clinically acceptable substitutes for backordered and discontinued products.
• Identifies cost savings opportunities.
• Oversees and reviews current department practices to assure system policies and procedures are being followed. Documents that all staff are reviewing the supply chain policies & procedures loaded on “The Bridge”, annually.
• Responsible for enforcing and adhering to supply chain policy for expired goods. Records and documents any and all supply waste captured. Monitors expired and short dated items to avoid waste and financial loss. Reports this information to the site supply chain director monthly.
• Conducts documented daily and monthly audits for survey readiness relevant to RWJBarnabas Health, DOH and TJC standards. Documents findings and reports to site supply chain director. Reviews findings with staff to identify areas for improvement
• Acts as a subject matter expert (SME) for special projects, including training support in PeopleSoft.
• Tracks and monitors all recalls of supplies through the recall tool and other notifications. Collaborates with risk management to identify items by department following the RWJBarnabas Health Policy on recalls.
• Understands and administers Tissue Tracking Policy
• Execute approved conversions in a timely manner. Communicates changes to staff and end users, changes PARs and labels within 14 days of notification.
• Responsible for identifying and reporting safety concerns, medical errors, device malfunction, and facility damage (walls, ceiling tiles, etc.)
• Performs all other duties as assigned

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!