Facilities Coordinator at Flexcare Infusion Center OKC LLC – Remote

Title: Facilities Coordinator

FLSA Status: Non-Exempt

Reports To: Facilities & Expansion Manager

Position Summary:

The Facilities Coordinator will own and optimize day-to-day facilities operations for a FlexCare clinic. This role will be responsible for maintaining safe, clean, compliant, and functional spaces for patients and staff across all locations via local clinic managers and third-party vendors.

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Duties

• Executes preventative maintenance strategies for annual facility maintenance and management.
• Managers certification and calibration of fire and safety systems, building systems, and other equipment.
• Ensures facilities compliance with accrediting and other regulatory requirements.
• Attends weekly or bi-weekly facilities briefs with the Facilities Manager and local clinic staff to maintain communication and consistency.
• Acts as primary communicator and schedule coordinator with local staff, contractors, and third-party vendors to ensure facility needs and requests are met with quality and timely results.
• Maintains thorough documentation of all facilities-related issues or projects, including pertinent account information and local contact information.
• Ensures clinical service accounts and utilities set-up.
• Builds and maintains customer satisfaction with the products and services offered by the organization; provides excellent service to internal and external customers.

Competency Statements:

• Experienced in optimizing resource allocation and identifying cost-saving opportunities while maintaining high-quality standards.
• Knowledgeable about relevant local, state, and federal regulations governing facilities management, with a proven track record of ensuring compliance and mitigating risks.
• Experienced in leading and motivating a diverse team of facilities professionals, fostering a collaborative work environment, and providing opportunities for skill development and career advancement.
• Well-organized and experienced in prioritizing incoming work order requests.

Supervisory Responsibility

This role has no supervisory responsibilities.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Potential Occupational Safety/Health Hazards

• Office hazards
• Ergonomic Injuries
• Poor Lighting and Eye Strain
• Indoor Air Pollution
• Fire Safety

Travel

Ability to travel in and out of the state up to 20%.

Position Type and Expected Hours of Work

This is a full- time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shift may change in accordance with business needs. Exempt employees must have the ability to be on-call and available, as business needs require.

Required Minimum Job Qualifications, Experience, Education and Training

Education: Bachelor’s degree in related field

Experience: Construction Management and/or facilities management

Computer Skills: Proficiency in technology and programs such as Microsoft Office Suite

Preferred Education and Experience

Experience: Writing and reviewing technical documents such as standard operating procedures, contracts, business associate agreements, etc.

Additional Eligibility Qualifications

Must be able to accomplish any and all duties with little to no assistance.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement

Flexcare is an Equal Employment Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristic protected by law