Project Coordinator - Mechanical at Hooper Corporation – Wauwatosa, Wisconsin

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor with headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary:

Provides administrative support for the mechanical contract department.

Principal Accountabilities:

• Assists project managers with letters, purchase orders, subcontracts, bids, proposals, transmittals, permit/inspection requests, pre-qualifications, copying, scanning, phone calls, e-mails, scheduling and meeting minutes.
• Assist with project set up including assigning job number, determine submittals and O&M requirements and fill out submittal schedule to start submittal process.
• Verify & approve invoices from vendors for project managers.
• Review weekly employee timecards for project managers.
• Composes and edits letters, memos, reports, procedures, etc. often from rough drafts ensuring correct grammar, punctuation and spelling.
• Run open subcontract/purchase order reports & distribute to project managers.
• Assist in keeping prints up-to-date.
• Procures and returns plans for bid as directed.
• Performs other duties as assigned by supervisor and project managers.

Knowledge, Skills and Abilities Required:

• Preferred 2-4 year degree in business, accounting or construction management.
• Strong written and oral communication skills required. Attention to details and ability to problem solve.
• Proficient with Excel and Word; requires good word processing skills and accuracy.
• Requires a comprehensive understanding of the Company’s organizational structure and mechanical terminology.
• Requires courteous, professional and diplomatic behavior when interacting with internal and external contacts.

Description of physical working environment:

• Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting is common.

Hooper is an equal opportunity/affirmative action employer. Hooper considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.