AEC Coordinator at Dominion Environmental Group – Midlothian, Virginia

Job Summary: The AEC Coordinator primarily supports the AEC Department by collecting, organizing, and controlling the documentation provided. This position works directly with the AEC Administrator and/or Senior AEC Administrator, who are responsible for the repository of technical information and for internal and client communication. The AEC Coordinator is also responsible for the timely completion of Permits and Approval (P&A) reports and performing area take-offs and calculations.

Duties and Responsibilities:

Permits and Approvals (P&A)

• Coordinate with the client to identify primary consultants or contacts for obtaining approvals and permits for the development of the property.
• Research municipal requirements for permit application and identify all major permits required for the development.
• Research municipal building and fire codes and zoning regulations
• Research and review zoning maps
• Research municipal inspections for certifications confirming completion of all major permitted work
• Assemble all certificates of occupancy, business licensure, system completion certifications, and identify all agency approvals for work completed.
• Prepare P&A reports and appendices.
• Area take-offs and calculations, inputting the information into the report, for review and coordination with the Project Manager.
• Appropriate logging, distribution, tracking, and upkeep of construction documents, project files, and archives.
• Perform a light review of client-submitted documents and communicate concerns with AEC staff.
• Clearly communicate receipt of construction documents and packages with AEC and other department staff.

Working Conditions: Standard office environment. Standard weekly shift 8am – 5pm; occasional need to work overtime based on project demand.

Physical requirements: Standard office environment

Direct reports: None

Qualifications:

• High-school diploma required
• Proficiency in Microsoft Office Suite and Adobe strongly preferred
• Excellent verbal and written communication skills
• Strong attention to detail, with the ability to multitask
• Ability to display strong conceptual and problem-solving skills
• Ability to effectively work independently, as well as within a team
• Strong work ethic