Office Administrator / Administrative Coordinator at Glenmark Construction Co Inc – Indianapolis, Indiana

Office Administrator / Administrative Coordinator

Keep Construction Moving Join Glenmark as Our Office Administrator / Administrative Coordinator!

Job Title: Office Administrator / Administrative Coordinator
Company Name: Glenmark Construction Co., Inc.
Pay Range: $22 $25+ per hour (based on experience)
Industry: Commercial Drywall Construction
Location: Indianapolis, IN

Job Overview

Glenmark Construction Co., Inc. is seeking a highly organized and bilingual Office Administrator / Administrative Coordinator to support daily business operations at our Indianapolis office. This full-time role is essential to keeping our workforce, compliance, and financial processes running smoothly.

You will serve as a central communication hub between management, field employees, and subcontractorsensuring accurate documentation, regulatory compliance, and efficient workflow across departments. This position requires fluency in both English and Spanish to effectively support our diverse workforce.

Who We Are

Founded in 1983, Glenmark Construction Co., Inc. is a family-owned leader in commercial drywall construction throughout Central Indiana. Our reputation is built on quality craftsmanship, fair pricing, and a strong commitment to safety. We foster a respectful, team-oriented culture where employees are supported, empowered, and given opportunities to grow. At Glenmark, our office team plays a critical role in supporting the field and driving operational excellence.

Key Responsibilities

• Employee & Workforce Administration

  • Track and manage employee jobsite assignments and daily work locations

  • Maintain and oversee the company vacation and time-off calendar

  • Monitor, document, and report employee attendance records and attendance percentages

  • Coordinate and track annual employee drug screening requirements

  • Prepare and maintain employee personnel files in accordance with company and state regulations

• Human Resources & Compliance

  • Prepare and process all new-hire onboarding documentation

  • Complete Indiana State New Hire Reporting and E-Verify verification

  • Draft and manage employee disciplinary documentation, including warning notices and termination letters

  • Coordinate and manage Workers Compensation claims

  • Process and manage Indiana Unemployment claims and related documentation

  • Ensure compliance with federal, state, and company employment regulations

• Accounts Payable & Administrative Support

  • Enter, process, and manage incoming invoices and purchase orders

  • Assist with subcontractor payment processing and preparation for direct deposit

  • Maintain organized and accurate financial and administrative records

  • Support the company controller as needed

  • Provide general clerical and administrative support to the management team

  • Schedule appointments, meetings, conferences, and related events

  • Perform additional administrative duties as assigned

Qualifications

• Bilingual Fluent in English and Spanish (required)

• Strong organizational and time-management skills

• High attention to detail and documentation accuracy

• Knowledge of HR procedures, onboarding processes, and employment compliance

• Familiarity with accounts payable processing and financial record-keeping

• Ability to handle confidential and sensitive information with discretion

• Strong written and verbal communication skills

• Advanced proficiency in Microsoft Office (Word, Outlook, Excel)

• Experience in office administration within construction or a related industry preferred

Benefits

• Health & Wellness: Medical, Dental, Vision, Life & Disability Insurance (Basic, Supplemental, Short- & Long-Term)

• Compensation Perks: Weekly Pay, Overtime Potential, Profit Sharing, Referral Bonuses, Bonus Pay

• Retirement: 401(k) with Employer Matching

• Work-Life Balance: Paid Time Off (Vacation, Holidays, Sick Days)

• Career Development: Ongoing administrative and compliance training

• Additional Perks: Supportive team environment within a stable, family-owned company

Schedule

• Full-Time

• Monday to Friday

• 8-hour shifts

Work Location

• Office-based role

• Indianapolis, IN

• Daily coordination with field employees, subcontractors, and management

Equal Employment Opportunity Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.