Program Specialist - Seek to Learn at Lac du Flambeau Business Development Corp – Lac du Flambeau, Wisconsin

About us: Seek to Learn is a workforce training and development initiative dedicated to providing education, skill-building, and career advancement opportunities for the Lac du Flambeau community and surrounding areas. Through partnerships with local employers, educational institutions, and community organizations, Seek to Learn delivers programs that support career readiness, workforce development, and lifelong learning. Our team is committed to empowering individuals with the tools and resources needed to succeed in today’s evolving job market.

Summary/Objective: The Program Specialist is responsible for supporting the planning, coordination, and delivery of workforce training and development programs within Seek to Learn. This position assists with program operations, grant writing, fundraising efforts, classroom support, and administrative coordination. The role requires strong organizational skills, attention to detail, and the ability to support multiple initiatives while working collaboratively with staff, participants, and community partners.

Essential Job Functions: Specific duties include, but are not limited, to the following:
Program Coordination & Support:
•Coordinate and support training programs, workshops, and events, including scheduling and logistics.
•Facilitate training sessions and support participants during program delivery.
•Maintain organized program records, participant data, and documentation.
•Support implementation of program initiatives and day-to-day operations.

Classroom & Participant Support:
•Provide classroom coverage and assist instructors as needed.
•Support participant enrollment, communication, and attendance tracking.
•Assist with monitoring participant progress and engagement.
•Help coordinate logistics for classes, including materials and technology setup.

Grant Writing & Fundraising:
•Assist with grant research, writing, and submission processes.
•Support fundraising initiatives, including donor outreach and engagement.
•Contribute creative ideas and assist with planning and coordinating fundraising events and initiatives.
•Maintain records related to grants, funding sources, and reporting requirements.

Data Tracking & Reporting:
•Collect, track, and organize program data and performance metrics.
•Assist in preparing reports related to program outcomes and effectiveness.
•Support data entry and basic analysis using Excel or similar tools.

Relationship Support & Outreach:
•Assist with building and maintaining relationships with participants, partners, and community stakeholders.
•Support communication and engage with training providers, employers, and educational institutions.
•Represent the program at community events, outreach activities, and networking opportunities.
•Support outreach efforts, including social media, presentations, and program promotion.
•Weekly outreach to potential donor individuals / Companies.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Expectations/Abilities:
•Possess strong written and verbal communication skills.
•Possess effective time-management and organization skills.
•Ability to be proactive, self-motivated, and self-directed.
•Ability to operate calmly in a fast-paced environment.
•Ability to work well under pressure.
•Ability to navigate multiple computer software programs and applications.
•Ability to work and collaborate in a team environment.
•Perform all duties with acute attention to detail.
•Ability to effectively communicate through various methods, including email, written documentation, and telephone.
•Maintain a high level of confidentiality.
•Ability to solve problems independently.

Supervisory Responsibility: This position has no direct supervisory responsibility.
Travel: Occasional travel is expected for this position.

Required Education and Experience:
•Associate degree in a related field.
•Three (3) years of experience in program coordination, workforce development, or education.
•Experience in administrative support.
•Experience with or exposure to grant writing, fundraising, or nonprofit development.
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
•Outgoing personality.
•Sales / fundraising experience preferred.
•Combination of education and experience may be considered in lieu of requirements.

Preferred Education and Experience:
•Bachelor’s degree in a related field (business, education, workforce development, or nonprofit management).
•Familiarity with donor research tools and data tracking/reporting.
•Experience supporting training programs, workshops, or community-based initiatives.
•Experience with program coordination tools, event planning, or stakeholder engagement.

Work Environment: This position operates primarily in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems. The role may also involve time in classroom or training settings and participation in program-related events. Regular interaction with staff, participants, and community partners is expected.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This is a largely sedentary role; however, standing, sitting, walking, bending, and being able to lift 25 pounds safely is required.

Position Type: This is a full-time, exempt position that is expected to work independently and proactively to meet deadlines and departmental goals. This position regularly requires the exercise of discretion and independent judgment regarding matters of significance.
Expected Hours of Work: This is a full-time position with typical work hours of Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional evening and weekend hours may be required based on program needs, events, or deadlines.
Native American preference will be applied to hiring of this position as defined in Title 25, U.S. Code, Chapter 14, Subchapter V, subsection 273 & 274. We are an equal opportunity employer with preference given to qualified Native American applicants in accordance with federal law and tribal policy.

Required Pre-Employment Screening: LDF Business Development Corp. is committed to a drug-free workplace. To qualify for this position, applicants must agree to pre-employment drug screening and potential random testing, as required thereafter.