Associate Project Manager I at Leo Facilities Maintenance – Hauppauge, New York

Summary.

This position is responsible for (1) supporting the planning and execution of client projects such as rollouts, buildouts, and refreshes, (2) acting as a liaison between client and vendor partners to coordinate project activities, (3) learning to manage project scope, budgets, and timelines under the supervision of senior team members, and (4) developing the skills necessary to transition into a Project Manager role. This position requires professionalism, organizational skills, and the ability to collaborate across departments.

Candidates local to our Long Island office are preferred for training and in-office days.

Job Responsibilities.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Identify when escalation is needed and involve senior leadership to ensure projects meet service expectations.

• Participate in due diligence related to local municipalities and support expeditor communication as needed.

• Support the evaluation and vetting of subcontractor proposals and bids.

• Assist in the review and distribution of architectural drawings and project documentation.

• Gain exposure to margin management and cost tracking for client accounts.

• Identify opportunities for added value and report revenue growth potential to senior management.

• Coordinate with and support Project Specialists to ensure task completion and project milestones are met.

• Contribute to the development of project scopes and strategic plans based on client requirements.

• Assist with key performance indicator (KPI) tracking and reporting for project deliverables.

• Participate in site visits and walk-throughs to evaluate project progress and report findings to the senior team.

• Serve as a key point of contact for daily client communications via phone, email, and virtual meetings.

• Manage client budgets and project timelines, supporting senior staff in decision-making and issue resolution.

• Support the planning and execution of client projects such as rollouts, buildouts, and refreshes under the guidance of Senior Project Managers and the Director of Projects.

Proficiencies.

• Strong organizational skills
• Attention to detail
• Adaptable and able to work in a fast-paced environment.
• Demonstrates attention to detail and accuracy.
• Possess excellent time management skills.
• Problem resolution skills
• Displays professional communication skills

Supervisory Requirements.

This position does have supervisory responsibility.

Education/Experience.

A degree with 1+ years in construction related project administration or management or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities is qualifying. To perform this job successfully, an individual should have basic skills in a work order management system, proficiency in MS Office skills, and the willingness to expand their knowledge of interior and exterior commercial construction.

Work Environment/Physical & Visual Demands.

• This position works a fluctuating schedule Monday to Friday; flexibility is required
• This position requires extensive contact with people and infrequent travel.
• Physical Demands: Speaking, Listening, Writing, Sitting, Keystroke, Crouching, Kneeling, Reaching, Standing, Walking, Pushing, Pulling, Finger movement, Squatting, Grasping, Repetitive Motion, and Sedentary/ Light work, Climbing, requiring lifting up to 20lbs or up to 50lbs with assistance.
• Visual Demands: Visual acuity to perform activities such as viewing a computer terminal and reading.
• Environment Conditions: This position is subject to sufficient noise with an indoor environmental condition; protected from weather conditions, but not necessarily from temperature changes