Business Office Manager in RANCHO SANTA MARGARITA, California at Santa Barbara Auto Group

Job Title: Business Office Manager

Summary
Reports the financial condition of the dealership, develops controls necessary for the proper conduct of the business, maintains accurate records and establishes and maintains data processing systems to accomplish the dealership's objectives.

Essential Duties

• Recruits, hires, trains office staff with feedback and oversight from executive management.
• Holds office staff accountable for daily / weekly duties to ensure efficient operations and compliance with state and federal regulations

• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Interprets and analyzes the financial statement continually.
• Keeps the general manager and dealer informed about trends and the cash needs of the business.
• Develops and maintains an effective cash management system.
• Approves adjustments to inventory accounts.
• Prepares short and long-term profit projections for the dealership.
• Meets with each department manager once a month to review the financial statement, pointing out any conditions that should be improved.
• Administers payroll policies.
• Purchases property and liability insurance.
• Prepares and processes all insurance claims.
• Coordinates annual audit (or review) and physical inventory.
• Maintains loss reserves for contingent liabilities and trade receivables.
• Establishes and administers a loss review program
• Automates all possible systems and establishes controls.
• Coordinates with outside computer companies on computer performance and utilization.
• Administers employee benefit programs.
• Assists the dealer in formulating policy and publishes the dealership's policy statements and/or employee handbook.
• Maintains a personnel folder on each dealership employee.
• Prepares a daily management report.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other duties as assigned

Supervisory Responsibilities

This is a leadership role focused heavily on supporting your staff and developing talent

• • Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.