Administrative Manager at Caritas Family Solutions – Mt. Vernon, Illinois

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs; we find new team members for rewarding and life-changing careers that make the world better.

If you are kind, patient, and ready to make a difference, we would love to meet you!

Full-time employees are offered the competitive benefits outlined below:

• Generous Paid Time Off
• Paid training
• Health Insurance
• Dental and Vision
• Life insurance
• 401(K) with company contribution 4%
• Tuition reimbursement

Job Title: Administrative Manager

Department: Foster Care

Status: Full-Time, Exempt

Reports To: Administrative Manager Supervisor

Compensation Starting Pay: $48,000 annually

PURPOSE: The Administrative Manager is the liaison between programs and support departments such as HR, OTI, Finance and QI. This position works closely with hiring managers in the office to ensure successful new hire onboarding and preparation. This includes supporting hiring managers/supervisors during candidate selection and hiring process, utilizing Paycom and other software systems to manage the process. This position is first point of contact within the office for HQ or Support Departments, facilitating interoffice communication in order to address any questions or issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews Resumes/Applicants on Paycom for all positions in the office
• Schedules interviews for supervisors within the office
• Supports supervisors during candidate selection and communications with HR when necessary
• Handles all of the new staff onboarding process including enrollment in necessary trainings, new hire orientation and first day preparation
• Ensures all new staff have appropriate technology needs met such as work computers, access to agency folders, internal and external websites and software
• Ensures that staff who are traveling for training, are enrolled and prepared with any travel details such as transportation, lodging, per-diem, etc.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE REQUIRED/PREFERRED

Degree/Field Required: Associate degree/60 hours of college credit or two years’ experience demonstrating successfully operating within an office in a fast-paced environment and with multi-departments.

Experience Required: Minimum two years’ experience demonstrating successfully operating within an office in fast-paced environment and with multi-departments.

• For positions that manage staff, the years specified need to be progressive years of management experience.
• For all positions, the years required can be interchanged with equivalent experience from an advanced degree related to this job and/or with other relevant experience verified by applicant/incumbent.

Skills Required:

Proficient Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software

Expert Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software

Vehicle Related Requirements:

Access to reliable transportation to get to/from work: Required.