Grants & Contracts Manager (Pre & Post-Award) at University of Pittsburgh – Pittsburgh, Pennsylvania

Grants & Contracts Manager (Pre & Post-Award)

Med-Immunology - Pennsylvania-Pittsburgh - (26002396)

The Department of Immunology is seeking to hire a Full-Time Grants and Contracts Manager: Pre and Post Award Position.

Incumbent manages a portion of the ~$20 million Research Grant Portfolio within the Department of Immunology Grant Administration Office. This position will serve as the primary contact for the Grant Administration Office and will work alongside 2 existing Grants Managers. Together, these 3 Grant Manager Positions work as a Team. This position will handle complex grant budgets and will be able to develop and facilitate departmental grant administration policy. Requires the appropriate application of a broad knowledge of principles, practices, and procedures in the field of research accounting, Pre and Post-award administration. Educates and mentors faculty in fundamentals of applying for sponsored research funding. Fiscal oversight of over ~ $7M in current external research funding. Interprets fiscal rules and regulations for all department grant applications (pre-award). This position assumes complete management of one of our Faculty’s T32 NIH Grants.

Develops, assists with the supervision & maintains the Grants Admin Portfolio in the Department totaling ~$7 million of the Departmental $20 million, annually. Prepares & executes complex grant financial statements, cost studies, and financial analysis of direct, indirect revenue, and salary projections. Direct oversight for approximately 40 sponsored research accounts. Interpretation of agency guidelines on expenditures, university monitoring procedures, application of federal cost accounting principles, etc. Pre-Award: Mentors, guides, and assists faculty with new and continuing research proposals (i.e. prepare new budgets). Incumbent must ensure that all sponsor and internal financial guidelines are followed. This involves reading often lengthy sponsor policies and procedures and interpreting information to faculty. Faculty must be educated on allowable and unallowable costs, in particular with NIH contracts and grant funding from foundations and institutions with very restrictive expense policies. Requesting inappropriate levels of funding or including requests for unallowable costs will be a detriment to a successful sponsor award. We estimate that approximately 6-12 grants and contracts applications to be submitted each month. Ascertain correct format and procedure for each grant application. Handles inquiries from external agencies and internal research Departments. Post Award: Internal audit is performed on accounts on a monthly basis. Charges are reviewed for allowability and allocability. Effort reporting is monitored for compliance with federal regulations. Monitor and forecast faculty’s discretionary accounts. Analyzes and interprets Monthly Financial Statements and comminates results to faculty and Dept Admin (updates) for all research and discretionary accounts. Oversees the reconciliation of these financial statements to monthly University “Level” reports; data entry of commitments and reconciliation of actual expenses using Excel. Analyzes specific research accounts to determine preventive and/or corrective action. Oversees the preparation of corrective and other journal entries, as well as budget modification forms. Ensure compliance with sponsor and university reporting requirements. Monitors grants from an overall standpoint from time of submission to closing. Reviews and approves financial close out reports for research accounts ensuring all necessary supporting documentation and proper applicability of all trailing costs. Training Grants: This position assumes complete management of a T32 NIH Grant. This oversight and management includes fiscal set up and management, sending appointment letters to trainees, setting up appointments and terminations via NIH xTrain, working with Trainee departments to set up appointments according to Pitt policies, approving travel and trainee expenses reimbursements, and being a contact for trainees and their mentors.

Job Summary

Manages administrative and financial operations for Research Grants & Contracts and reviews and negotiates complex grants, contracts, and subcontracts. Reviews and reconciles financial and grant documents and ensures compliance with policies, procedures, and regulations. Prepares and negotiates complex budgets and related documents. Serves as a primary contact and resource regarding all aspects of research grants and contracts, updates databases and accounts, and develops and facilitates operational policies and procedures.

Essential Functions

1. PreAward: Incumbent manages a portion of the ~$20 million Research Grant Portfolio within the Department of Immunology Grant Administration Office.

2. PostAward: Fiscal oversight of over ~ $7M in current external research funding.

3. This position assumes complete management of a T32 NIH Grant.

Physical Effort

Minimal

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Manager (Pre & Post-Award)

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification: Provides forecasting information to Dept Admin for planning and budgeting purposes. Monitors each faculty’s portfolio and provides run rates and funding forecasting to faculty, Dept Admin and Chair as needed.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $64,875 to $108,126 Annual.

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter