Executive Assistant at ARC Health Partners – Independence, Ohio

Executive Assistant

Compensation: $65,000-80,000 annually; paid bi-weekly

Employment Type: W-2 Full-Time Employee; Exempt

Schedule: Monday-Friday 9am-5pm EST

Location: This is an in-person role based out of Independence, OH

Role Summary

The Executive Assistant serves as a key operational partner to Legal and Executive Leadership. This role supports multi-state entity governance, contract administration, insurance coordination, M&A documentation, and executive-level administrative functions.

The ideal candidate is highly organized, detail-oriented, and comfortable operating in a growth-focused, PE-backed environment where accountability, documentation accuracy, and deadline management are essential.

Executive Assistant Responsibilities

Corporate Governance & Legal Operations

• Complete approved templates, review, track, and organize legal documents including amendments, BAAs, NDAs, employment agreements, vendor contracts, and correspondence.
• Maintain centralized corporate governance documentation, licenses, annual filings, and compliance records across multiple states.
• Serve as primary liaison with CT Corporation for entity maintenance and state filings.
• Track key compliance deadlines including renewals, licensing, insurance schedules, and regulatory reporting.
• Coordinate document execution via AdobeSign and ensure proper retention/storage.
• Coordinate with internal teams and outside counsel deadlines on legal review workflows and deliverables.

Insurance & Risk Management (under the direction of General Counsel)

• Act as primary administrative coordinator to property & casualty, malpractice, general liability, workers’ compensation, and cyber insurance brokers.
• Coordinate insurance renewals, audits, COIs, endorsements, underwriting submissions, and documentation requests
• Track and report incidents and claims; gather required documentation for broker submission, act as liaison to the appropriate operations personnel.

Real Estate & Growth Support

• Support with onboarding of new practice locations.
• Assist with M&A due diligence and post-close integration documentation.
• Assist in coordination of real estate tasks and correspondence

Executive & Operational Support

• Onboard new corporate hires.
• Support Board of Director meetings including preparing board meeting materials (including agenda development), slide deck coordination, and taking official minutes as required.
• Support ARC Health Leadership and committees with project coordination and management as needed.
• Support executive travel arrangements and calendar coordination as needed.
• Assist with corporate event planning and logistics.

Office Management (Mange the headquarters location in Independence, which includes):

• Manage office supply ordering and administrative workflows.
• Coordinate incoming mail and deposit checks.
• Coordinates office utilization and bookings.

Compensation & Benefits

• Compensation: $65,000-80,000 annually; paid bi-weekly
• 401(k) retirement plan with employer match up to 4%
• Comprehensive medical, dental, and vision insurance for employees and eligible dependents
• HSA (with employer contribution) and FSA options to help manage healthcare and dependent care expenses
• Employer-paid life insurance and AD&D coverage
• Employee Assistance Program (EAP) with confidential mental health and life support resources
• Generous paid time off and additional paid holidays

Executive Assistant Required Qualifications

• 3–6+ years of experience in legal operations, corporate governance, compliance, or executive support.
• Associate or bachelor’s degree preferred; Paralegal certification preferred.
• Experience supporting multi-entity or multi-state organizations preferred.
• Experience in MSO, ASO, healthcare, or behavioral health preferred.
• Experience coordinating insurance documentation and broker relationships is a plus.
• Strong document management, organization, and deadline tracking skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office and document management systems.

About ARC Health Partners

ARC Health OPCO (“ARC”) is a next-generation Management Services Organization (MSO) supporting mental healthcare practices across the United States. ARC partners with affiliated practices to provide scalable administrative, legal, compliance, finance, and operational infrastructure, allowing clinicians and practice leaders to focus on patient care. ARC operates in a complex, highly regulated, multi-state healthcare environment and is backed by private equity.

ARC Health Partners is committed to fostering a diverse, equitable, and inclusive workplace where all individuals feel valued, respected, and supported. We believe diversity of backgrounds, experiences, and perspectives strengthens our teams and enhances the care we provide to the communities we serve.

ARC Health Partners is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

ARC Health Partners is also committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process. Accommodation requests may be submitted to careers@archealthpartners.com.