Surgical Scheduling Coordinator at Progressive Spine and Orthopaedics LLC – Edison, New Jersey

JOB TITLE: Surgical Scheduling Coordinator

SUMMARY: The Surgical Scheduling Coordinator plays a critical role in ensuring the seamless coordination of all surgical scheduling activities. Through strong organization, attention to detail, and proactive communication, this position manages provider caseloads, optimizes surgical block time, and oversees every step of surgical planning from credentialing to coordination with ambulatory surgery centers.

PRIMARY DUTIES AND RESPONSIBILITIES (but not limited to):

Surgical Scheduling and Coordination
Manages block time with Ambulatory Surgery Centers to maximize operating room availability.
Schedules and coordinates surgical cases for five providers, ensuring accurate facility assignments, timing, and provider availability.
Aligns ultrasound technician schedules with ASC bookings and in-office procedures. Credentialing and ASC Documentation
Maintains current provider credential with each Ambulatory Surgery Center.
Ensure providers are properly credentialed and cleared to perform procedures at assigned facilities.
Requires submitting and following up on all required documentation and case- specific paperwork for surgery centers. Patient Communication and Preparation
Confirms all patients one week prior to their scheduled procedures, reviews preparation instructions, and confirms logistics.
Pre-Admission Testing is coordinated as required by the surgery center.
Identify and schedule future procedures to maintain continuity of care. Team

Communication and Collaboration
Maintains strong, professional relationships with ASCC staff, in-office team members, ultrasound technicians, providers, and patients.
Facilitates effective collaboration between providers, nursing teams, and surgical centers.

Problem Solving and Initiative
Uses critical thinking to resolve scheduling conflict, staffing issues, and last-minute changes.
Creative solutions are implemented to maintain productivity while ensuring a positive patient experience.

QUALIFICATIONS:
Experienced in surgical scheduling and medical coordination
Proficient in EMR systems, insurance verification, and authorization workflows
Knowledgeable in ASC credentialing processes
Strong communication, organizational, and time management skills
Detail-oriented, professional, and patient-focused

Pay Transparency Statement: In accordance with the New Jersey Pay Transparency Act, this role falls within Pay Grade 5 of the 2025 OPM Salary Table for the NY, NJ, CT, and PA region plus bonus potential.

Compensation is commensurate with experience and education.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

This position is primary performed in an office environment within a medical practice setting. This coordinator regularly uses a computer, telephone, and other standard office equipment while sitting for extended periods of time. The role requires the ability to communicate clearly in person and over the phone, review documents with accuracy, and manage multiple tasks simultaneously. Occasional standing, walking, and movement between office areas and clinical spaces is required. The work environment is fast paced and may involve handling urgent scheduling needs, requiring focus, flexibility, and the ability to remain calm under pressure.