Accounting Operations Assistant at Rev Agency LLC Avoya Travel – San Marcos, California

This is a full-time position that is a Hybrid Position in San Marcos, CA.

ABOUT AVOYA

At Avoya Travel, we’re reimagining the way people plan and book vacations. Through our patented platform and business model, we connect travelers with travel experts to bring vacation dreams to life. With specialized brand and destination knowledge paired with exclusive deals and high-tech, high-touch customer service, Avoya is one of the largest and fastest growing travel companies in North America. Our number one goal is to enrich our lives through unique travel experiences.

Our team members are united in their enthusiasm for enriching the lives of others, passion for travel and exploration in their own lives, and commitment to achieve remarkable results. Avoya offers employees a comprehensive pay and benefits package, frequent learning and development events, flexible hybrid and remote work opportunities, generous travel incentives, and a work hard, play hard culture. With wellness and work/life balance at the forefront, Avoya Travel will empower you to flourish in the ultra-rewarding travel industry and most importantly HAVE FUN while doing it.

Avoya is seeking new talent to join our amazing team and seeks qualified candidates that thrive in innovative, collaborative environments.

ABOUT THE OPPORTUNITY

We are seeking a detail-oriented Accounting Operations Assistant to support our accounting and operations team. This role is responsible for ensuring accurate financial data entry, assisting with reconciliations, efficiently input and verify financial information, process invoices, and reconcile accounts. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter financial data, including invoices, receipts, and other financial transactions, into the accounting system.
• Verify the accuracy of entered data to ensure the integrity of financial records.
• Review and correct discrepancies in data entries promptly.
• Process accounts payable invoices and prepares payments to vendors and suppliers.
• Assist in managing accounts receivable, including invoicing clients and tracking outstanding payments.
• Support monthly bank and account reconciliations to identify and resolve discrepancies.
• Review and process employee expense reports, ensuring compliance with company policies.
• Generate basic reports and summaries using the accounting system.
• Communicate effectively with team members to resolve any data-related issues.
• Collaborate with cross-functional teams to support accounting and finance operations.
• Assist with other tasks and/or special projects as required.
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Xero) and MS Office applications (Excel, Word). Experience in specialty software (e.g., Agent Power, TravCom) preferred but not required.
  • Understanding basic accounting principles and financial terminology.
  • Strong numerical and data entry skills with exceptional attention to detail.
  • Ability to work efficiently and accurately in a fast-paced environment.
  • Excellent time management and organizational abilities to meet deadlines and manage multiple tasks.
  • Employees who work from home (part-time, full-time, or on occasion) must be able to meet performance standards and department requirements in a productive and professional environment.
  • This includes the ability to work with little or no distraction(s), consistent internet connectivity, regular and ongoing communication with supervisors(s), reliable childcare and/or eldercare (if applicable), and depending on the role, the ability to discuss and protect all confidential information (company or people related).
  • Presents a professional and tidy appearance (virtually or in person) while conducting educational sessions, calls, and/or meetings (when cameras are on).
  • Understanding of data privacy and confidentiality principles.
  • Effective communication skills to work collaboratively with team members.

EXPERIENCE AND/OR EDUCATION

• Minimum of One (1) year of working experience in a similar role
• High School Diploma, and/or college courses in accounting preferred

PHYSICAL REQUIREMENTS

• If remote, ability to receive and setup company laptop, 15” monitor, keyboard, headset, and mouse (all less than 5-lbs each).
• Ability to work in a primary stationary job from a laptop computer (ability to accurately type, read, review, write, etc.).
• If sitting at a desk, ability to sit for prolonged periods of time each workday (typically 8-hours) (standing desks are provided in the Innovation Center).
• Ability to speak English clearly, in a friendly manner, and at an appropriate volume over the company’s provided phone system, Microsoft Teams, or in person as needed.
• Ability to travel, if needed, to attend company events and/or meetings.

Avoya Travel offers competitive pay, flexible work schedules (we offer in-office, hybrid, and remote roles), affordable health benefits (medical, dental, vision) and a wide variety of ancillary benefits (pet insurance, life insurance, LTD, accident, and legal coverages, etc.) that full-time employees can begin using the 1st of the month after date of hire (no-30 day wait)! We also offer a 401(k)-retirement plan with employer match and employee discounts on travel.

For those hired to work in an in-office or hybrid role, you’ll enjoy our beautiful San Marcos “Innovation Center”, a work environment that offers a casual dress code, stand-up desks, complimentary snacks and beverages, employee arcade, and a wellness- relaxation room.

Our company values diversity in its workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

We use E-Verify, conduct professional references, and conduct criminal background checks and require an Arbitration Agreements as a condition of employment.

Monday to Friday (Schedule can be flexible)
Training Schedule is Monday to Friday (In Office 8 hours a day)
After Training Schedule is Hybrid (2 days in office, 3 days working from home)