Part-Time - Onsite Administrative Assistant at NRP – Bristow, Virginia

General Administrative Support

• Assist with day-to-day administrative tasks, including filing, copying, and data entry.

• Organize and maintain physical and digital files for efficient record-keeping.

Resident Interaction:

• Serve as a point of contact for resident inquiries and requests, offering friendly and helpful assistance.

• Coordinate with property management to address and resolve resident concerns promptly.

Record Maintenance

• Maintain accurate resident records and databases.

• Update resident information as needed, ensuring that records are current and complete.

• Appointment and Meeting Coordination:

• Schedule and coordinate appointments, meetings, and community events.

• Assist in preparing meeting materials and documentation.

Communication

• Assist in drafting and distributing notices, announcements, and updates to residents.

• Collaborate with the property management team to ensure effective communication within the community.

Team Collaboration

• Work collaboratively with the management team to achieve common goals and enhance community operations.

• Provide support to other team members as needed.

Qualifications

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office Suite and basic computer skills.

• Previous administrative or customer service experience is desirable.

• Ability to work independently and as part of a team.

• Familiarity with condominium or property management is a plus.

Skills & Abilities

• Provides quality work while multitasking many different responsibilities.

• Operate independently under tight deadlines and limited supervision.

• Demonstrate excellent customer service, writing, and communication skills.

• Work with sensitive information and maintain confidentiality.

• Computer proficiency to include Microsoft Office Applications (Outlook, Word, Excel), and internal systems (Vantaca, Zoom, etc.).

Experience/Education/Training

• 1-2 years of real estate and/or property management experience preferred.

• 1-2 years of administrative experience preferred.

• Real Estate experience and Community Association Manager (CAM) and Certified Manager of Community Associations (CMCA) licenses preferred.

Special Requirements

• Potential physical demands may include lifting up to 35lbs; standing, sitting, walking, and occasional climbing.

• Employee is required to work at a personal computer and/or talk on the phone for extended periods of time.

• Ability to work extended/flexible hours and optional weekends to meet deadlines.

• Ability to respond to emergencies (both during and after business hours) in a timely manner.