Contract & Grant Administrator at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req35933

Working Title:
Contract & Grant Administrator

Position Grade:
11

Position Summary:
The School of Engineering (SoE) seeks a highly motivated individual to work as a member of the SoE Dean's Research Support Office (RSO) to build a strong, competitive research program as part of the Faculty Research Development Network. The successful candidate will work to support the development of SoE proposals for external funding, assisting researchers in developing the non-technical portions of proposals. Core tasks for this position include the development and evaluation of budgets, budget justifications, the development of records in UNM's research administration software, as well as agency submission portals and helping ensure that proposals address all sponsor-required criteria. The successful candidate will have effective problem-solving skills, be highly organized, detail oriented, work effectively as part of a team, and manage multiple activities with firm deadlines.

This entry-level position will allow opportunities for promotion and/or professional developments depending on successful job performance.

Duties and Responsibilities:

• Assist investigators in all elements of pre-award grant and contract development, including:
• Review and interpretation of funding guidelines and development of a "checklist" for the investigators' use
• Communication of and adherence to both internal and external deadlines
• Proposal development and preparation, including completion of all internal forms, sponsor forms, budget development, document collection, and assistance with formatting when required and appropriate
• Assistance with the development and routing of proposal submission documents for agency portals and UNM's electronic research submission tool
• Provide guidance to faculty on the UNM proposal submission process
• Serve as the liaison between the PI and the Central Office of Sponsored Projects
• Track all planned and pending grant and contract applications using the FRDO Reporting tool

If this sounds like you, please submit a resume and cover letter for consideration. Your cover letter should address the preferred qualifications for this position, as well as your experience and career goals in research administration. Please also describe how you incorporate initiative into your work. Your application will not be considered without a cover letter

See the Position Description for additional information.

Conditions of Employment:

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Campus:
Main - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
SOE Deans Office (052A)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Exempt

Pay:
Monthly: $3,802.93 - $5,097.73

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
3/4/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please submit a resume and cover letter for consideration. Your cover letter should address the preferred qualifications for this position, as well as your experience and career goals in research administration. Please also describe how you incorporate initiative into your work. Your application will not be considered without a cover letter.Minimum Qualifications: High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Effective written and verbal communication skills
• Ability to adapt to different deadlines, requirements, software and systems to effectively support the faculty
• Experience supporting faculty with proposal preparation
• Experience working with faculty on budget development.
• Experience working with faculty on, and crafting budget justifications in line with uniform guidance.
• Strong organizational and time management skills with the ability to coordinate and prioritize multiple projects
• Experience preparing federal grant submissions
• Ability to communicate professionally with faculty in an array of disciplines that use diverse methodological approaches
• Strong interpersonal skills and the ability to work effectively in a collaborative team environment