Construction Billing and Pay Applications Specialist at OfficeScapes – Denver, Colorado

Job Summary:

The Construction Billing & Pay Application Specialist is responsible for preparing and submitting accurate monthly pay applications, developing and maintaining Schedules of Values (SOVs), and coordinating billing documentation in accordance with contract requirements. This role works closely with project managers, general contractors, and accounting to ensure timely and compliant billing.

About LINX:
Join a team that connects people through technology. We specialize in the design, installation and support of commercial network cabling, multimedia, security, and wireless systems – connecting people to information, support and their communities in the digital age. LINX was founded in 2003 by a group of industry professionals committed to building the type of company they wanted to work for.

At LINX, we build careers, invest in the continued education of our employees, and strive to create a team environment despite company growth. We are headquartered in Denver, CO with regional offices in Washington, Utah, and Texas with offices coming in Atlanta, Cheyenne and Des Moines. With the growth in AI, remote work and technology, these industries are booming, and we anticipate an estimated 20% annual growth with at least that amount of growth in job opportunities in the next fiscal year. Invest in your future with LINX.

Essential Duties and Responsibilities

• Prepare and submit monthly pay applications in accordance with contract terms and GC requirements
• Develop, review, and maintain Schedules of Values (SOVs) and track progress billings
• Coordinate billing backup including lien waivers, insurance certificates, and compliance documents
• Work with project managers to verify percent complete, approved change orders, and billing accuracy
• Ensure billing aligns with contract values, approved change orders, and project schedules
• Respond to GC billing inquiries and resolve discrepancies or rejections
• Track billing status, retainage, and collections support
• Review additional pay applications completed by other coordinators to ensure accuracy before sending to the GC
• Maintain organized billing records and support audits as needed

Minimum Requirements

• 2-3 years of construction billing or project accounting experience (subcontractor experience preferred)
• Strong knowledge of pay applications, SOVs, change orders, and retainage
• Proficient in Excel and construction accounting or project management software
• High attention to detail and strong organizational skills
• Ability to work independently and manage multiple projects simultaneously
• Ability to work in the Denver office 5 days per week (possibility of 1 day remote once trained)
• Professional working proficiency in English

Pay Rate:

$28.00 - $32.00/hr

TEAMLINX offers great benefits including:

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

Posting Deadline:

This position will remain open until March 31, 2026 or until filled.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.