Accounts Payable/Accounts Receivable Coordinator at Ocean State Media Group – Providence, Rhode Island

Title: AP/AR Coordinator

Reports to: Accounting Manager

Location: Providence

Position Type: Full time, Exempt

Ocean State Media is the locally owned and operated award-winning public media organization serving Rhode Island and southeastern Massachusetts. Formerly known as Rhode Island PBS and The Public’s Radio, Ocean State Media was established in 2025 to deliver in-depth local journalism and community connection. We are reimagining what public media can be. We listen first, partner with our neighbors, and make space for meaningful conversation. Wherever you are – on air, online, or out in the world – Ocean State Media is there with you, informing, engaging, and reflecting Rhode Island.

We’re seeking an AP/AR Coordinator to manage daily accounts payable (vendor bills, payments) and accounts receivable (customer invoices, collections) tasks, including data entry, processing, reconciliation, and resolving discrepancies, while ensuring accurate financial records and supporting month-end close, requiring strong organizational, detail-oriented, and communication skills for vendors, clients, and the organization.

Responsibilities:

• Accounts Payable (AP):

  • Process vendor invoices, match to purchase orders, and code expenses.

  • Prepare and process vendor payments (checks, EFTs).

  • Reconcile vendor statements and resolve billing discrepancies.

  • Maintain vendor files, including W-9s.

• Accounts Receivable (AR):

  • Generate and send customer invoices.

  • Apply customer payments and post receipts.

  • Follow up on delinquent accounts and manage collections.

  • Reconcile customer accounts and resolve payment issues.

• General Accounting:

  • Enter financial data into accounting software.

  • Assist with bank reconciliations and credit card statements.

  • Support month-end/year-end closing activities.

  • File and maintain financial documents.

• Communication & Support:

  • Handle inquiries from vendors, customers, and internal departments.

Skills & Qualification:

• Proficiency in accounting software and MS Office (Excel).

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication.

• Ability to work independently and prioritize tasks.

• High school diploma (Associate's/Bachelor's preferred) and relevant experience.

Benefits: Benefits include generous health, dental, vision insurance and PTO as well as 13 paid holidays.

Ocean State Media is an Equal Employment Opportunity (EEO) provider, committed to diversity and building an inclusive environment for people of all backgrounds and ages. We especially encourage members of traditionally underrepresented communities to apply.