What type of employment is offered for this Administrative Assistant to the Bob Gaglardi School of Business and Economics role?

Full-time or part-time position

Administrative Assistant to the Bob Gaglardi School of Business and Economics at Thompson Rivers University

Application Restrictions

Open to both Internal and external

Job Type:

Support Staff (CUPE)

Posting In effect from

24/4/2026

Closing Application Date:

8/5/2026

Closing date for internal CUPE applicants

8/5/2026

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

1/8/2026

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm (subject to change depending upon departmental requirements)

Schedule Description

DUTIES

Provides a wide range of administrative, clerical and financial support services to the Bob Gaglardi School of Business and Economics.

MAJOR DUTIES & RESPONSIBILITIES

Provides administrative support to the Dean's Office by organizing workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems; handles sensitive material.
Schedules tasks, deadlines and milestones for all project stakeholders and administers and monitors resources related to assigned projects on a day-to-day basis, including tracking project budgets in collaboration with the Assistant Dean - Operations (ADO); monitors and reports on the progress of projects to the ADO.
Performs secretarial duties such as receiving and screening incoming calls and materials, prioritizing items for the attention of the ADO; word processing a variety of correspondence, contracts and agreements.
Prepares requisitions for purchasing.
Schedules appointments and arranges meetings; locates and assembles background material for meetings; arranges physical facilities and equipment for meetings.
Prepares and tracks all HR requisitions.
Liaises with staff from the HR and Finance Departments for clarification and strategies related to personnel and payroll issues. Disperses new hire paperwork as needed.
Participates on hiring panels for co-op students.
Orients and trains new staff and directs work of staff and/or co-op students.
Prepares and circulates agendas and agenda packages for meetings; takes minutes and distributes to relevant parties.
Responsible for ensuring and coordinating all print and online internal and external TRU Gaglardi communications, including within the TRU community, and with local, provincial, national and international audiences.
Sets up and maintains a variety of records and files including files containing confidential and/or sensitive material such as personnel matters and contract/grant issues.
Researches, recommends and produces reports, statistics, newsletters, spreadsheets and charts. Participates in the development of project policies and procedures.
Makes travel arrangements and reservations; arranges conference registrations; arranges for special functions, books facilities and equipment and assists in coordinating events and activities, collects fees as required.
Acts as liaison between TRU Gaglardi faculty and staff and external agencies, clients and/or contractors.
Receives, stamps, sorts and distributes mail; maintains office supplies inventory.
Develops TRU Gaglardi web content.
Maintains the TRU Gaglardi website.

REPORTS TO
Assistant Dean-Operations (ADO), Bob Gaglardi School of Business & Economics

QUALIFICATIONS

EDUCATION

Undergraduate degree in a related discipline

EXPERIENCE

Five years related administrative experience

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Demonstrated ability to communicate effectively both verbally and in writing to a variety of audiences, including both academics and community partners
Demonstrated ability to use MS-Office (Word, Excel, and PowerPoint) applications at an intermediate to advanced skill level
Ability to accurately perform electronic word processing at a minimum 60 wpm
Demonstrated ability to use web development and content management applications
Ability to deal with staff, students, colleagues and external vendors with courtesy, discretion and tact; ability to deal with difficult situations appropriately
Ability to exercise considerable independent action
Ability to plan, organize and prioritize work while managing multiple, diverse and competing priorities to meet deadlines
Ability to maintain attention to detail in a research environment
Ability to operate related equipment such as photocopiers, fax machines and audio-visual equipment

WORKING CONDITIONS

Sitting at desk and computer for long periods of time; general office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$30.68 - $34.09 ( CUPE Grade 08 (90% - 100%) )

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location:

Kamloops, BC CA (Primary)

# of Hires Needed:

Organizational Unit:

Thompson Rivers University -> Bob Gaglardi School of Business and Economics -> Dean, School of Business

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

Administrative Assistant to the Bob Gaglardi School of Business and Economics at Thompson Rivers University – Kamloops, British Columbia

Explore Related Opportunities

About This Position

Scan to Apply

Job Location

Frequently asked questions about this position

Similar Jobs In Kamloops, British Columbia

Dental Administrator - Williams Lake Smiles

Virtual Medical Office Assistant

Executive Assistant to the COO & CEO (Vancouver based)

Privacy Assistant and Assistant to Associate General Counsel

Medical Office Assistant