Legal Operations & Contract Administrator (On-Site) in Strongsville, Ohio at New River Electrical Corporation

Position Title: Legal Operations & Contract Administrator (On-Site)
Location: Strongsville , OH
Pay Range: N/A
Application Instructions

Please complete the application completely and accurately.

Position Description

Position Summary

As the Legal Operations & Contract Administrator at New River Electrical Corporation (the "Company"), you will be a key member of the Legal and Compliance Department, supporting the Company's contracting, project support, and dispute resolution functions. You will manage the Company's contract lifecycle management system, coordinate with project managers and cross-functional stakeholders, and provide paralegal support across a broad range of legal matters. This position will initially report to the Vice President, General Counsel but may report to the newly created position of Associate General Counsel and may be based in Cleveland, Ohio; Granville, Ohio; or Roanoke, Virginia.

Duties/Responsibilities

1. Manage legal operations for the department, including outside counsel and vendor management, invoice review and processing, legal spend tracking, and billing inquiries.
2. Manage department budget, accruals, and financial reporting in coordination with the Finance team.
3. Coordinate and manage department agendas, meetings, presentations, and internal communications.
4. Administer the department's file management systems, ensuring organized and accessible records.
5. Serve as the training administrator for Legal and Compliance, coordinating the scheduling, tracking, and documentation of department-led training programs across the organization.
6. Prepare and maintain presentations, reports, and other materials for department and Company use.
7. Develop, maintain, and improve templates, workflows, policies, and procedures related to legal operations, including budgeting, billing guidelines, vendor management, invoice review, legal spend management, contract review, file naming conventions and record organization standards, legal and compliance department reporting cadences, department meetings and agendas, onboarding procedures for new legal and compliance department staff, and accrual reporting.
8. Manage the intake and tracking of customer and subcontractor lien waivers, and coordinate review of lien waivers by the Corporate Paralegal or in-house counsel.
9. Manage and administer the legal team's matter management system, including intake, tracking, and reporting of legal matters.
10. Manage and administer the Company's contract lifecycle management system (Agiloft), including intake, routing, tracking, and reporting of contracts throughout their lifecycle.
11. Maintain organized and accurate contract files and records within Agiloft and the department's filing systems.
12. Monitor contract deadlines, renewal dates, notice periods, and other key milestones, and communicate proactively with stakeholders.
13. Collaborate and coordinate with project managers, procurement, risk and insurance, and other key stakeholders to ensure timely and accurate contract processing and execution.
14. Draft, coordinate, and file Notices of Commencement, Notices to Owner, Preliminary Notices, Notices of Furnishing, and other statutory notices required in connection with the Company's construction projects.
15. Support the management of real estate contracts and matters including purchase and sale agreements, leases, easements, licenses, right-of-way agreements, and other access rights for the Company's projects and office locations.
16. Perform other duties as assigned.

Core Competencies

1. Demonstrates a high degree of emotional intelligence, including self-awareness, empathy, and the ability to navigate sensitive situations with sound judgment and composure.
2. Builds trust-based relationships across all levels of the organization, approaching colleagues as a true partner and teammate rather than solely as an administrative resource.
3. Communicates with clarity, candor, and respect, able to deliver difficult messages constructively and receive feedback with openness.
4. Thrives in a collaborative, team-oriented environment and actively contributes to a positive and supportive workplace culture.
5. Adapts communication style and approach to meet the needs of diverse stakeholders, from field operations to senior leadership.
6. Demonstrates accountability, reliability, and a genuine commitment to the success of the team.
7. Handles confidential information securely and in accordance with legal and corporate policies.

Position Requirements

Qualifications

1. Associate's degree required; Bachelor's degree or Paralegal Certificate from an ABA-approved program preferred.
2. Minimum of 3 years of paralegal or other relevant experience, preferably in construction, infrastructure, real estate, or a related industry.
3. Experience with contract lifecycle management systems; experience with Agiloft is a plus.
4. Familiarity with construction lien laws, statutory notice requirements, and real property instruments (leases, easements, licenses) is a plus.
5. Experience with pre-qualification and risk assessment processes preferred.
6. Exposure to litigation support, claims management, or mergers and acquisitions is a plus.
7. Strong organizational skills and high attention to detail with the ability to manage multiple projects, deadlines, and priorities simultaneously.
8. Strong communication and interpersonal skills, with the ability to interact effectively with project managers, business partners, and external stakeholders.
9. High ethical standards and professional integrity.
10. Proficiency in Microsoft Office Suite and legal technology platforms.
11. Ability to work independently and as part of a team.

Equal Opportunity Employer

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.