Fixed Asset Coordinator at Southwest Convenience Stores LLC – Farmers Branch, Texas

Position Summary

We’re looking for a detail-oriented and proactive Fixed Asset Coordinator to manage and maintain the company’s fixed asset records and support capital project accounting across our U.S. operations. The Fixed Asset Coordinator will coordinate asset capitalization, manage construction-in-progress (CIP) activity, run monthly depreciation and settlement processes in SAP.

Key Responsibilities

• Run monthly asset settlement processes in SAP S/4HANA to move completed invoices and costs into Construction-in-Progress (CIP) and subsequently capitalize assets into service upon project completion.
• Execute monthly depreciation runs and ensure accurate useful life assignments, depreciation methods, and asset class configurations across all asset categories.
• Coordinate with the Real Estate and Construction teams to determine when assets are ready for asset capitalization, ensuring proper timing and cost allocation for each project.
• Manage the full lifecycle of fixed assets including acquisitions, transfers between stores and warehouses, reclassifications, impairments, and disposals/write-offs of sold or retired assets.
• Maintain and update the fixed asset register (asset master data) in SAP, ensuring accurate records of cost, location, useful life, depreciation method, and asset status for each item.
• Record disposals and write-offs of assets that have been sold, scrapped, or decommissioned, calculating and posting any resulting gains or losses in accordance with company policy and U.S. GAAP.
• Perform monthly reconciliation of fixed asset sub-ledger balances to the general ledger, investigating and resolving any variances.

Qualifications

Education & Experience:

• Bachelor’s degree in accounting, finance, or related field preferred (or equivalent work experience).
• 2-4 years of hands-on experience in fixed asset accounting, capital project accounting, or a closely related function.
• Experience in retail, CPG, or multi-site operations is strongly preferred.
• Prior experience with SAP Asset Accounting module, including asset master data, depreciation runs, and settlement transactions, is highly desirable.

Skills & Competencies:

• Strong understanding of fixed asset lifecycle processes, including capitalization, depreciation, transfers, impairments, and disposals under U.S. GAAP.
• Proficiency in SAP (preferably S/4HANA) and MS Excel, including experience with pivot tables, VLOOKUP, and data analysis.
• Excellent attention to detail, organizational skills, and the ability to manage high volumes of asset transactions across multiple locations.
• Strong cross-functional communication skills with the ability to coordinate effectively with Real Estate, Construction, Operations, and external vendors.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, multi-unit retail environment.
• High level of integrity, accuracy, and commitment to excellence.

Why Join OXXO USA?

• Be part of a fast-growing retail organization backed by one of the largest global retailers.
• Play a pivotal role in the digital and operational transformation of the business.
• Competitive salary, benefits, and performance incentives.
• Collaborative, values-based culture that promotes innovation and professional growth.