Administrative Assistant 1 (Bilingual-English/Spanish) at Disability Rights California – Los Angeles, California

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Equitable and Inclusive Hiring at Disability Rights California (DRC)

At Disability Rights California (DRC), we are committed to creating an equitable, accessible, and inclusive experience for all applicants. Below, we’ve outlined important details to ensure you feel fully supported throughout the hiring process.

Examples of reasonable accommodations include:

• American Sign Language (ASL) interpretation
• Alternative formats for interview materials (e.g., large print, Braille, digital files)
• Interview questions are provided prior to the interview
• Extended interview time
• A quiet or distraction-free interview setting
• Adjustments to the interview format for accessibility (e.g., pinning participants,)
• Assistance with reading or note-taking during interviews

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials, please e-mail: talent@disabilityrightsca.org . Please note: resume and cover letter are required. Incomplete applications will not be considered.

LOCATION:

888 W. 6th Street, Los Angeles, eligible for hybrid schedule with minimum of 2 days/week in office.

EMPLOYMENT STATUS:

Non-exempt; Regular; Full-time (37.5 hrs)

SALARY RANGE:

$50,000-$56,336yr / $25.64 to $27.51 hr - Band 2D

As part of our commitment to internal equity, salary offers are determined through a structured analysis that considers each candidate’s relevant education and years of substantially similar experience for the position. We review the candidate’s resume to assess relevant experience in relation to current employees in comparable roles. This process ensures our compensation decisions are fair, consistent, and aligned with organizational equity standards.

EXCELLENT BENEFITS

• 8% Match – 401K
• Health benefits (HMO options)
• Additional Benefits: dental, vision, basic life insurance, short-term and long-term disability insurance, flexible spending accounts (medical, dependent care and commuter). Health Reimbursement Accounts for some HMO Plans. Pet Insurance, Employee Assistance Program, Teladoc
• We offer ample vacation, Sick / Self Care time and holidays (including the last week in December)
• We are a Public Service Loan Forgiveness (PSLF) - eligible employer.

INTERNAL CANDIDATE ELIGIBILITY

• Regular employees
• Meet the minimum requirements of the position for which they are applying
• Employed for more than 6 months
• In good standing

APPLICATION DEADLINE:

Open until filled. Applications should be received by May 1, 2026 to be considered for the first round of interviews. Resume and cover letter are reviewed and required. Incomplete applications will not be considered.

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

Office of Clients’ Rights Advocacy (OCRA)

DRC has a contract with the Department of Developmental Services (DDS), State of California, to provide Clients’ Rights Advocacy services for clients of each of the 21 regional centers located statewide. That contract funds the Administrative Assistant 1 position. We are a team of zealous advocates and disability generalists who are building a culture of teamwork and working for a world where all disabled people have power, are treated with dignity and respect, and make their own decisions.

PURPOSE OF THE JOB

The Administrative Assistant I provides efficient, detail-oriented administrative support to the OCRA program. The work environment may be fast-paced and the successful candidate must be highly organized and responsive.

The Administrative Assistant I works under the direct supervision of an office manager and in collaboration with other OCRA staff.

This position is based in DRC’s downtown Los Angeles office and is eligible for a hybrid schedule working both remotely and in-office. The office is currently located at 888 W. Sixth Street in Los Angeles, California. An Administrative Assistant 1 in good standing may work remotely up to three days per week.

The position may require occasional travel to OCRA’s multiple southern California offices to perform job responsibilities.

JOB RESPONSIBILITIES

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. Administrative Assistant I essential functions include:

Technical – 35%

· Manage administrative processes.

· Establish and maintain electronic filing systems.

· Prepare reports, correspondence, binders, forms, and charts.

· Process purchase orders and accounting and administrative forms.

· Ensure documents are accessibly formatted for individuals who use screen reader programs or other assistive technology, including by editing and conducting accessibility audits.

Support – 40%

· Work in-person in DRC’s downtown Los Angeles office a minimum of two days per week and provide onsite support to staff as needed.

· Conduct inventory and order office supplies.

· Purchase and maintain office furniture and equipment for multiple office locations throughout California.

· Coordinate in-person and video meetings and conference calls and assist with facilitation as needed.

· Make travel arrangements including air, hotel, and ground transportation and complete internal forms necessary to formalize arrangements.

· Process incoming and outgoing mail and deliveries accurately and dependably.

· With direction, serve as liaison between units, support services, and building maintenance.

Customer Service – 25%

· Greet clients and respond to telephone calls, directing statewide callers to the appropriate staff or resource.

· Translate written documents to Spanish and review and revise translations by colleagues to ensure accuracy and clear communication.

· Provide reasonable accommodation assistance to staff with disabilities.

Other Duties

· Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

(Applicants MUST meet EACH of the minimum qualifications to be considered for an interview.)

· High school diploma or general education degree (GED); plus 1 – 2 years related experience and/or training.

· Able to communicate fluently and write effectively in Spanish, including the ability to interpret and translate.

DESIRABLE QUALIFICATIONS

(Applicants DO NOT have to meet any of the Desirable Qualifications to be considered for an interview.)

· Associate degree in a related field from two-year college or technical school; or equivalent combination of experience and training.

· One year of progressively responsible administrative or secretarial work.

· Demonstrated ability to read, write, and communicate effectively in English, including correct grammar, punctuation, spelling, and sentence structure.

· Proficiency with Windows-based computer applications including Microsoft Office and case management software, as well as video conferencing software including Microsoft Teams and Zoom.

· Effective telephone skills, including the ability to handle challenging situations patiently and tactfully.

· Ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to prioritize and handle multiple tasks, with minimal supervision.

· Ability to work collaboratively on a team and to be flexible with changing situations.

· Experience working for non-profit and/or social services organizations.

· Experience in the disability rights movement and/or extensive contacts in the disability community.

· Life experience as a person with a disability or direct experience as a caregiver of a person with a disability.

BILINGUAL ABILITY

Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialization. Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party. Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options. Can write clear, detailed texts on a variety of subjects related to his/her field of interest, synthesizing, and evaluating information and arguments.

TRAVEL REQUIREMENTS

Ability to travel occasionally during the work day for job responsibilities and activities such as training or outreach, up to 20% of the time. More travel may be necessary to meet program or funder requirements.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability related reasonable accommodations. Duties will be performed in an office environment and remotely. Duties require regular communications over online platforms. Must be able to transport oneself to work-related meetings, training, and community events.

· Duties frequently require lifting and/or moving weights up to 10 pounds.

· Work areas are often noisy.