AP Creditors Clerk (Fixed-Term Contract) at ProProcess – Bedfordview, Gauteng

About ProProcess:
ProProcess, located in Gauteng, South Africa, is a specialist company that offers modular process solutions to the capital equipment market. We are dedicated to delivering innovative, high-quality modular solutions to our clients across various industries. As part of our commitment to exceptional customer service and ongoing support, we are seeking a highly motivated and experienced individual to join our team.

Position Overview:
We are seeking a detail-oriented AP Creditors Clerk to join the Finance team on a fixed-term contract, supporting increased project demands, with the potential for future opportunities as the business evolves.

The successful candidate will be responsible for the accurate and timeous processing of supplier invoices, performing supplier account reconciliations, preparing payment schedules, and maintaining compliance with financial policies and audit requirements.

This role is critical in ensuring effective financial control, maintaining strong supplier relationships, and supporting the broader finance function.

Responsibilities will include:

Creditors Processing

• Receive, verify, and capture supplier invoices accurately.
• Match invoices to purchase orders and goods received notes.
• Ensure correct VAT treatment and valid supporting documentation.
• Validate invoice authorisations in line with financial approval limits.

• Perform monthly supplier reconciliations.
• Investigate and resolve account discrepancies.
• Maintain accurate and up-to-date creditor account balances.

• Prepare and submit payment schedules for review.
• Ensure payments are processed according to agreed terms.
• Maintain complete and accurate support documentation.

• Maintain organised and compliant creditor records.
• Assist with documentation for financial reporting.
• Support internal finance queries relating to creditors.

• Provide required supporting documentation for audits.
• Ensure compliance with financial controls and audit standards.

• Identify process inefficiencies and recommend improvements.
• Support automation initiatives within the finance function

• Grade 12 / Senior Certificate – Essential
• 2–5 years’ experience in a Creditors / Accounts Payable environment – Essential
• Experience with ERP or accounting systems – Essential (Syspro advantageous)
• Strong understanding of creditor reconciliations – Essential
• Knowledge of VAT processing and supplier documentation – Essential

• Relevant Diploma or Degree in Finance or Accounting
• Professional memberships (advantageous but not required)

• Accounts payable processing
• Supplier account reconciliation
• Financial administration and record keeping
• Proficiency in ERP/accounting systems
• Strong Microsoft Excel skills

• High attention to detail and accuracy
• Accountability, reliability, and professionalism
• Strong organisational and time management skills
• Ability to work under pressure and meet strict deadlines
• Clear and professional communication with suppliers and internal stakeholders

This is a fixed-term position for a duration of 8 months. The role is ideally suited to a hands-on finance professional who can quickly integrate into an established team and ensure continuity of critical debtors and cashbook functions.

Join our team at ProProcess and contribute to our mission of delivering innovative modular solutions with excellence. Apply now to be part of our dynamic team!