Compliance Specialist in Pittsburgh, Pennsylvania at University of Pittsburgh

Compliance Specialist

Office of Trade Compliance - Pennsylvania-Pittsburgh - (26003068)

The Compliance Specialist supports the University’s trade compliance programs by performing a broad range of administrative and coordination activities. The position assists in ensuring compliance with applicable export control and trade regulations while supporting faculty, researchers, and staff engaged in international education and research activities.

Key Responsibilities:

• Electronic record keeping: all the filing from the team into our internal recordkeeping system in compliance with federal regulations.

• Maintaining various internal databases for things like training, technology control plan expiration dates and locations, travel reviews, international remote learning tracker-mostly in Excel and SharePoint.

• Daily monitoring of the restricted party screening platform to assist in confirming or dismissing matches against the list. Periodic escalation or follow-up with clients will be necessary to confirm appropriate review of their screenings.

• Daily monitoring and review of the export controls shipping process.

• Data analytics including review of the departing/onboarding faculty lists, weekly reports from other offices, and creating charts/graphs from metrics data.

• Coordination of cross functional teams by scheduling meeting times in Zoom and Microsoft Teams and compiling agenda items when we’re working with other central offices such as Purchasing, Office of Sponsored Programs, or University Center for International Studies.

• Document management: gathering/organizing documents for audits or projects, creating drafts of forms such as acknowledgements, technology control plans, etc.

Job Summary

Performs all administrative and operational functions of a program. Coordinates all program events and personnel and provides services directly to customers. Develops and implements program policies and procedures. Performs budgetary functions and oversees media communications, website updates, and newsletters.

Essential Functions

• Document management and recordkeeping

• Maintenance of internal databases

• Daily monitoring of compliance issues and elevation of issues, when necessary.

• Clearing first level trade compliance reviews for shipments or elevating when necessary.

• Data analytics for regular reporting as well as ad hoc projects

• Coordination of cross functional teams

• Creation of charts, graphs, and other visuals for trainings or other office presentation

• Maintain a shared group email Inbox in Outlook

Physical Effort

The position is primarily sedentary, but the employee may need to travel on campus to attend meetings and events.

Assignment Category: Full-time regular

Job Classification: Staff.Program Manager

Job Family: Administrative Support

Job Sub Family: Program & Project Management

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:30 a.m.- 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $55,000-60,000

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable