Supervisor, Invoice Disputes at Wheels, Inc. – Alpharetta, Georgia

The Supervisor, Invoice Disputes is responsible for overseeing day-to-day activities of the invoice dispute team. This role ensures prompt case resolution, maintains team workflow, and supports accurate documentation and communication with internal and external stakeholders. The Supervisor acts as a resource for escalation and supports the Manager in reporting, compliance, and continuous improvement.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Supervise a team of dispute analysts, ensuring disputes are resolved within established SLA timeframes
• Monitor and assign incoming case workload based on complexity and priority; triage operational escalations and elevate strategic risks to the Manager
• Conduct quality checks and coach team members on resolution practices, client communication, and case documentation
• Provide weekly reporting to the Manager on productivity, dispute trends, SLA adherence, and backlog health
• Maintain up-to-date process documentation and participate in the revision and implementation of SOPs
• Support onboarding, coaching, and training of new and existing team members
• Assist in escalated case handling, client communication, and ensuring service-level expectations are met
• Implement operational improvements that enhance team workflow, case management efficiency, and customer satisfaction

LEADERSHIP RESPONSIBILITIES and STRATEGY

• Supervises 15-20 team members and provides performance feedback, coaching, and documentation in alignment with team KPIs and SLA targets

COMPETENCIES - SKILLS

• Analytical Thinking: Ability to assess large data sets and identify trends in invoice discrepancies
• Problem-Solving: Proactively finds solutions to prevent recurring disputes and streamline resolution processes
• Attention to Detail: Ensures accuracy in financial data analysis and dispute resolution
• Cross-Functional Collaboration: Works effectively with internal teams to resolve disputes and implement process improvements
• Process Optimization: Identifies opportunities to improve invoice management and dispute resolution efficiency

EDUCATION and EXPERIENCE

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (or equivalent work experience)
• 5 years of experience in invoice processing, dispute resolution, or billing operations preferred
• Minimum 2 years of experience in a supervisory or team coordination or team lead capacity required
• Experience with Salesforce, SAP, or other case management and financial tracking tools
• Advanced Excel skills (pivot tables, data analysis, and reporting) is highly preferred

CORE VALUES

At Wheels, we believe in fostering a culture that is built on our Core Values and Guiding Principles. We cultivate a culture of excellence and innovation by upholding these values, driving our collective success and growth.

• Integrity – Always act with integrity and honesty.

• One Team – Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.

• Innovation – Drive continuous improvement, spark creativity and embrace next generation thinking.

• Customer Success – Ensure that customer and driver success is at the heart of everything we do.

CULTURAL ATTRIBUTES

At Wheels, our culture guides us how we work every day, and we look for team members who show these behaviors:

• Discipline Drives Quality – Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.

• Intellectually Curious – Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.

• Commit and Deliver – Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.

• Relationships Matter – Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

JOB SPECIFICATIONS and WORK ENVIRONMENT

• Work Environment: This position is in Alpharetta, GA and operates in a professional office environment
• Positions Type/Standard Schedule: This is a full-time position, Monday through Friday, works onsite 3 days a week; 9a-6p or 8a-5p
• Travel: No Travel required for this position

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.

Pay Range:

The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

As one of the largest fleet management companies in North America, Wheels features a portfolio of 900,000+ vehicles under management across the continent, a global alliance in 61 countries, and a client base that consists of some of the best-known businesses in the world. No matter the industry type or business size, we’re proud to work across sales and service fleets, trucks and equipment, and last mile delivery to ensure we power your potential.

The culture at Wheels is the secret to our 80+ years of success. And the reason people choose to join — and stay with — our team.

When you join the team, you'll work with professionals who are passionate, friendly and smart. We foster a welcoming and inclusive environment for all, combined with the encouragement to continuously learn and grow. From day one, we invest in your long-term development through annual performance goals and reviews, educational and wellness programs, awards and celebrations, and more.

Ready to experience the Wheels culture for yourself?

• 10 years average employee tenure

• 10 times recognized as one of Chicago's Best and Brightest Companies to Work For

• 50+ health, wellness and engagement benefits

• 2,500+ online learning programs

Diversity: Wheels deeply values the strength of diversity both in the communities we serve and our own employee base. This includes treating everyone as equal, respecting and valuing diversity, providing equal opportunity and fostering a safe space to work.

Community: We are heavily involved in the communities where we operate. We offer opportunities for employees to make a positive impact through mentorship and tutoring elementary school students, participating in blood drives, donating to United Way and other charitable organizations in the greater Chicagoland and Toronto areas.

Sustainability: Wheels is actively committed to becoming a cleaner fleet management company through recycling programs, public transportation support and more.

We Are Dedicated to the Safety and Health of our Employees

Our employees are critical to delivering on our commitment to client success, which is why we offer a variety of programs focused on the health and wellness of our people.

We hire people who have a customer-focused mindset and a strong collaborative nature. Because at Wheels, customer service and teamwork don't just happen in the office. It is during the informal moments when employee trust is strengthened and friendships are made. We value these moments, which is why we host departmental contests, summer gatherings, family events, holiday celebrations and more.

At Wheels, your well-being is our priority. As part of our commitment to your health and well-being, we’re proud to offer access to the Advocate Health Care Wellness Portal—a personalized platform designed to help you take charge of your health journey.

The 2026 Wellness Program is designed to support you in achieving your personal health goals. Best of all, it’s flexible and fits into your busy lifestyle.

This program is designed to support your overall well-being—physically, emotionally, and financially—by providing tools and incentives that encourage healthy living.