Business Office Manager at Harmony Hospice LLC – West Springfield, Massachusetts

Oversee the operations of the office, including maintaining current employee personnel files, answering phone calls, preparing and maintaining the Agency's payroll system, and compiling statistics necessary for the Administrator.

• Maintain all staff and contract personnel files.
• Maintain master files of personnel evaluations and makes copies on monthly basis for the appropriate department supervisor.
• Keep all evaluation forms current.
• Send deficiency notices to personnel.
• Act as Receptionist for the office, answering inquiries of general nature form applicants, visitors, and professional staff, assisting them in a friendly and cooperative manner.
• Assist in miscellaneous bookkeeping functions.
• Submit bills to appropriate payer sources.
• Tracks admission, discharge, certification and recertification dates on all patients.
• Assists with audits.
• Assist the full-time and part-time payroll procedures.
• Assume various duties as directed by the Administration in the area of personnel and accounting.

Qualifications

1. High school diploma or equivalent.

2. Experience as a coordinator or office manager, preferably in the health field.

3. Should be a skilled organizer able to manage office files, log books and staff schedules.

4. Must possess light secretarial skill and have a polite telephone manner.

5. Must be able to communicate effectively orally and in writing.