Assistant Bookkeeper in Queens, New York at MIDWAY LIVING INC

Position: Assistant Bookkeeper

Reports to: Controller or CFO

Location:

PRIMARY FUNCTION/PURPOSE:

We are seeking a detail-oriented and experienced Assistant Bookkeeper and Payroll Assistant to assist in managing our company’s financial records and payroll processes. The ideal candidate must have strong proficiency in QuickBooks, exceptional organizational skills, be very detail-oriented, and can handle confidential information with integrity.

Duties and Responsibilities:

Bookkeeping Functions:

• Enter, review, and pay bills, separating expenses by program.
• Maintain company books, including A/P, A/R, bank reconciliations, and other reports.
• Divide and correctly allocate invoices across all programs.
• Enter all credit card expenses and issue petty cash checks.
• Review expenses in QuickBooks for monthly expense reports.
• Project expenses for budget purposes.
• Create end-of-year accrual journal entries.
• Create monthly billing invoices as needed.

Payroll Functions:

• Verify and approve timesheets and attendance records.
• Accurately calculate wages, salaries, and overtime payments.
• Process payroll using the ADP system and ensure timely employee payments.
• Administer employee benefits programs and update records.
• Maintain accurate employee records and address payroll inquiries.

Qualifications/Professional Experience:

• Bachelor's Degree in Accounting or a related field with two years of experience. Proven experience as a bookkeeper or in a similar role.
• Excellent interpersonal skills, assertiveness, and organizational ability

Skills Required:

• Strong proficiency in QuickBooks and MS Office, especially Excel.
• Understanding of bookkeeping, accounting, and payroll principles.

• Experience with ADP payroll systems.
• Excellent organizational, time-management, and communication skills.
• Ability to handle confidential information with discretion.

EXPECTATIONS OF ALL EMPLOYEES:

The employee is expected to demonstrate unwavering commitment to upholding Midway Living's policies and procedures, serving as a model of compliance both within and beyond the organization. They embody the values and standards of Midway Living, acting as a role model for colleagues. With a diligent approach to workload management, tasks are completed promptly and efficiently. Attendance and dependability are exemplary, as the employee consistently reports to work on time and rarely misses work, ensuring assignments are carried out with timeliness, accuracy, and thoroughness. Effective communication, both verbal and written, is a hallmark of their interactions with superiors, colleagues, and external parties. Building and nurturing relationships is a priority, as the individual fosters productive collaborations with superiors, and colleagues, always maintaining professionalism and constructive engagement.