Accounts Payable Clerk | New Opening at Hope in Springfield, IL! in Springfield, Illinois at Hope

Accounts Payable Clerk - Full-time in Springfield, IL

Salary = $35,000-$45,000 (based on experience)

JOB SUMMARY: Supports the Finance department by executing the day-to-day accounts payable functions with high accuracy and efficiency. This role focuses strictly on processing invoices, verifying disbursements, and maintaining clean vendor records to ensure timely and precise financial tracking.

ESSENTIAL FUNCTIONS:

1. Invoice Processing: Review, code, and enter a high volume of vendor invoices into Microsoft Business Central with strict attention to departmental and program accuracy and general ledger coding.

2. Payment Disbursements: Prepare weekly check runs, ACH payments, and wire transfers for review and approval; match invoices to purchase orders and receiving documents.

3. Vendor Management: Serve as the primary point of contact for vendor inquiries, reconcile monthly vendor statements, and research and resolve any billing discrepancies.

4. Digital Filing: Maintain organized, complete, and accurate digital files for all paid invoices, tax documents (W-9s), and payment records.

MARGINAL FUNCTIONS:

1. Assist with routing documents for internal approvals across departments.

2. Provide basic administrative support during annual audits by pulling requested AP testing samples.

3. Perform other routine clerical accounting tasks as assigned.

WORKING CONDITIONS:

Work is performed in an indoor, office setting.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong foundational knowledge of data entry, basic bookkeeping, and AP workflows.

• Reliable attention to detail to catch coding errors or duplicate invoices.

• Solid communication skills for professional communication with external vendors and internal staff.

• Comfortable utilizing basic features of Excel (sorting, basic formulas) and digital filing systems.

PREFERRED QUALIFICATIONS:

1. High School Diploma or Associate’s degree in Business/Accounting (preferred).

2. 1–3 years of dedicated accounts payable or general clerical accounting experience.

3. Prior experience navigating an ERP system (Microsoft Business Central is a plus).

Hope is an equal opportunity employer.

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