Administrative Assistant to the Department of Biomedical Sciences in Fort Smith, Arkansas at Arkansas Colleges of Health Education

LOCATION

This position is fully on-site and requires a regular presence in Fort Smith, Arkansas. Remote or hybrid work is not available for this position.

JOB SUMMARY

The Administrative Assistant to the Department of Biomedical Sciences will advance the mission in part by providing a wide variety of support across the Department of Preclinical Medicine with primary support to the Associate Dean and chairs of the Department of Biomedical Sciences.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide daily administrative support to the Associate Dean of Biomedical Sciences.
• Work closely with course directors to facilitate day-to-day operations, scheduling guest lecturers, and notifying faculty of key deadlines and due dates.
• Assist Department Chairs with expense reports, travel, and procurement
• Oversee the department’s incoming phone calls, responding to emails, opening and distribution of mail as requested, and greeting visitors and guest faculty.
• Function as a resource for and assist departmental faculty with administrative tasks as needed.
• Responsible for preparing clear, concise, and well-organized minutes for departmental and committee meetings.
• Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and professional actions and performance.
• Demonstrate adaptability and the willingness to assist the college in fulfilling its mission and vision through administrative duties and community service and/or perform special duties as assigned.
• Advance the prestige of ARCOM through advancement of and avocation for its mission and vision.
• Other duties assigned by the Associate Dean of Biomedical Sciences or their designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications:

• High school diploma.
• Two years (2) experience as Administrative Assistant or a related support role.

Preferred Qualifications:

• Bachelor's degree.
• Three years (3) experience as Administrative Assistant.
• Experience at an accredited university, health professions college, or medical school.

Required knowledge, skills, and abilities

• Demonstrate proficiency in computer skills, i.e., Microsoft Office.
• Display professionalism for the college in all communication and interactions.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize and organize numerous and varied assignments.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate regarding applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Ability to safely lift and carry up to 25 pounds, with or without reasonable accommodation.
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President and Chief People Officer, at 479.308.2290 or hr@achehealth.edu.

Arkansas Colleges of Health Education is an equal opportunity employer.