Accounts Payable Administrator in United States at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Accounts Payable Administrator based in the United States.

This role is part of a fast-paced corporate finance environment where accuracy, consistency, and responsiveness are essential to supporting large-scale operational workflows. You will be responsible for ensuring invoices are processed correctly, vendors are paid on time, and financial records remain accurate across multiple business units. The position requires close collaboration with vendors and internal teams to resolve discrepancies, maintain smooth payment cycles, and support month-end financial activities. You will play a key role in maintaining the integrity of accounts payable operations while contributing to continuous process improvements. This is a detail-oriented position that combines transactional accounting work with communication and problem-solving in a high-volume setting. Success in this role requires strong organization, accountability, and the ability to manage competing priorities efficiently.

• Process and manage invoices through established workflows, ensuring accurate entry, verification, and correction of invoice data across assigned queues and locations.
• Reconcile vendor statements and maintain effective relationships with vendors to ensure timely payments and resolution of discrepancies.
• Support accurate expense allocation by identifying and resolving payment errors, credit balances, and account issues.
• Monitor invoice status, including urgent and critical service payments, to ensure uninterrupted business operations.
• Communicate proactively with vendors and internal stakeholders to resolve issues, clarify invoice details, and ensure smooth workflow execution.
• Identify process inefficiencies, exceptions, or unusual transactions and escalate or propose solutions to leadership.
• Assist with departmental initiatives, reporting needs, and special projects as required.

• 1–2 years of accounts payable or related accounting experience preferred.
• Strong attention to detail with excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to manage multiple tasks in a high-volume, deadline-driven environment.
• Strong critical thinking and problem-solving abilities when handling discrepancies and financial issues.
• Ability to work both independently and collaboratively within a team environment.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Competitive compensation aligned with experience
• Medical, dental, and vision insurance coverage
• Paid holidays and paid time off (PTO)
• Short-term and long-term disability coverage
• Paid life insurance
• 401(k) retirement savings plan
• Employee stock purchase plan
• Vehicle purchase discounts
• Access to training and development through internal learning programs
• Wellness initiatives and employee support programs